2012-06-05 Special Council Meeting Minutes

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Mayor Zamora opened Public Comment on this item with the following community members addressing the Council: Kirk Larson, Jose Olivar and Christina Irish -R6. Discussion ensued and Council continued with their questions and comments regarding the proposed 2012/2013 budget. There were various motions and substitute motions at this point. MPT Gonzales called for the question. The following is a summary of Council direction as summarized by Management Services Director Bonnie Johnson and City Manager Rod Foster: • Increase the General Fund Transfer (GFT) from 10% to a percentage that incorporates the Level 3 "baseline" option previously presented by staff (i.e. an 11.25% GFT) in addition to funding the following: • Chamber of Commerce: $25,000 • Police Records Clerk: $51,966 • Fire Dept. - building and equipment maintenance: $34,070 • Public Works — operational expenses in the Street Division: $15,500 • Improvements to Community Centers: $79,866 • Library Circulation System: $47,000 • Complete HCP, and West Valley EIR and specific plan: $220,000 • Budgetary allocation for maintenance positions in the Streets/Parks Divisions of Public Works: $186,045 • Temporary worker to backfill in Animal Control: $20,000 Based on the above, the GFT would be set at 12.39%, and increase of 2.39% over the current 10%. The GFT would be reviewed annually by the City Council with the goal of reducing it whenever possible. In addition, the proposed budget will include a rental inspection program, as well as a full review of the City's LLMD's which focuses on determining the service level within these districts. Budget Package and Implementation On June 19, 2012, in order to implement the direction as set forth by Council, staff plans to present a budget package that includes the following: 1. A City Council resolution that addresses: a. Adoption of the budget. b. Setting the GFT percentage and the related annual review process. c. Direction to staff regarding business license billings being broken down monthly and consolidated with the monthly utility bill. Any costs associated with software modification will be determined later and discussed with the Council's Ad Hoc Committee on Customer Service. d. Authorization of new positions: one full-time police services clerk; one temporary part-time community service officer (CSO) position to back -fill in animal control; one permanent part-time engineering assistant (funded by water/wastewater); two permanent part-time general laborer positions (funded by Storm Water); and, any combination of full-time and/or part-time/temporary maintenance workers up to a maximum budgetary allocation of $186,045. Also, the position of electric utility associate engineer will not be funded and the 2012 JUNE 5 SPEC CC/SARDA/CUA/CPFA/CHA MEETING - 3 -