1998 ADJ MIN JUN 09 - Laserfiche WebLink

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At 7:12 P. M., Deputy City Clerk Delgado was present in place and stead of City Clerk Barrera. Video-tape ended at 7:37 P. M. RECESS: At 7:38 P. M., a recess was declared and at 8:13 P. M., the meeting was reconvened with all members present. Budget Presentation (Continued) A report was requested for the meeting of June 23, 1998, on ten questions, applicable to each department, regarding professional services: To identify the nature of the services; when were contracts awarded; when was competitive bidding last sought for each service exceeding one year; initiatives taken to streamline the budget process; initiatives taken to reduce costs of equipment; supplies and/or services; efforts to reduce inventory costs of each department; tracking methods to manage and contain costs for equipment, supplies and services (copiers, computers, machines); and tracking data. City Manager Garcia said that the City did have a variety of professional services and agreed to provide a report outlining what those services were by category and by department. He confirmed that award of contract is reviewed either annually or semi-annually. He indicated that an inventory software program was nearing completion. Review by department continued as follows: FIRE DEPARTMENT Finance Director Anna Vega noted a total decrease in the Fire Department budget in the amount of $420,949, through overtime, P.E.R.S. rate reduction and taxable benefits, with a slight increase in constant manning. COMMUNITY DEVELOPMENT Finance Director Vega reported a total decrease to this department's budget in the amount of $205,915, through two frozen positions. Regarding impact on the level of services, Community Development Director Zamora explained there would be a delay in the amount of time it would take to complete inspections. Director Zamora will report the magnitude of the impact, if any, at mid- year budget review. Additionally, Director Zamora informed that the three code enforcement positions worked staggered shifts and served the community from 8:00 A. M. to 5:00 P. M., Monday through Saturday. On rules and regulations for a yard sale, Director Zamora said that information on permits had been distributed to the public, through Finance Department. Discussion had regarding the demolition process of sub -standard or dangerous buildings. Council Mins June 9, 1998 2