1999 MAY 11 ADJ REG MIN - Laserfiche WebLink

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CITY TREASURER: the change in rate and an increase in mailing: Town hall meetings, fairs and other special events. To inquiry, City Clerk Barrera expounded on her plan to investigate the steps needed to obtain federal permission to implement a passport program that could predictably bring $18,000 to the City coffers. A flat line budget. City Treasurer recalled the City's first successful venture on issuing a request for proposals for banking services and urged that this become a practice. CITY MANAGER: An increase of $33,000 for community activities outlined in the budget draft and to implement an aggressive grant program. It was recognized that grants are seasonable. Discussion followed. CITY ATTORNEY: The present cap for services rendered is $550,000, to be decreased to $525,000 for FY 1999-2000 and then reduced to $500,000 for FY 2000- 2001.The City Attorney is in agreement with the proposal. NEIGHBORHOOD SERVICES: Human Resource/Neighborhood Services Director Morris provided information on the proposed transfer of Parks Division to the Neighborhood Services. The following items were explored: Performance measures; Adopt a Park Program; and the use of Job Corp and ROP helpers, in place of Maintenance Workers III, to move and set up the community centers. Priority was assessed to the reopening of closed restrooms. Director Morris presented the plan of action for Parks Division and stated the matter would be presented to the Recreation and Parks Commission. The following items were discussed: a tots play land at Elizabeth Davis Park; a roving maintenance worker, video cameras for park security; rescheduling the Park Division's work schedule to include Fridays and/or Saturdays and the use of restitution workers for parks maintenance on the weekends. In the future, City Manager Garcia suggested the Centers would be fully staffed, enabling the City to open the swimming pool at an earlier time and possibly year around. FINANCE: Under professional services, Acting Finance Director DeAlwis explained that the consulting firm of DMG Maximus would be conferring with the City, as recommended by auditors, to improve the financial record. He spoke on the hotel occupancy tax as revenue producing. Director DeAlwis informed about the intranet whereby employees can share information. On the formula for allocations, it is anticipated that the consultants will visit each department, next week, as part of the process in developing a better procedure or a better formula. Information was C.C. Adj. Reg. Mtg. May 11, 1999 3