O-10-21 Amending portions of chapter 3.08 relating to biddin, contracting and puchases of supplies, services and equipment

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4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 0-10-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA, AMENDING PORTIONS OF CHAPTER 3.08 RELATING TO BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES AND EQUIPMENT WHEREAS, the Chapter 3.08 of the Colton Municipal Code relates to bidding, contracting and purchases of supplies, services and equipment; and, WHEREAS, the City Council of the City of Colton wishes to update Chapter 3.08 to establish efficient procedures for the purchase of supplies, general services, professional services and equipment, and establish procedures for bidding and contracting of public works projects consistent with state law; and, WHEREAS, the City Council wishes to establish a process for the City to obtain the best services, and acquire quality supplies and equipment in an overall economic manner at the lowest reasonable cost at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to maintain the highest ethical standards in awarding public contracts, to clearly define authority for the purchasing function, to encourage competition for public contracts and to aid public officials in the efficient administration of public contracting, and to assure the quality of purchases; and, WHEREAS, the purchasing system established by the updates of this Ordinance are designed to provide appropriate procedures to implement the City's participation in the Uniform Public Construction Cost Accounting Act pursuant to California Public Contract Code, Section 22000 et seq. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA DOES ORDAIN AS FOLLOWS: SECTION 1. Incorporation of Recitals. The City Council hereby finds that all of the foregoing recitals and the staff report presented herewith are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein. SECTION 2. Portions of Chapter 3.08 of the Colton Municipal Code are hereby amended to read as follows: Section 3.08.010 of the Colton Municipal Code is amended to read as follows: The purpose of this chapter is to establish efficient procedures for the purchase of supplies, general services, professional services and equipment, and establish procedures for bidding and contracting of public works projects consistent with state law. These procedures shall be interpreted to not be overly time consuming and cumbersome, while allowing the City to obtain the best services, and acquire quality supplies and equipment in an overall economic manner at the lowest reasonable cost at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to maintain the highest ethical standards in awarding public contracts, to clearly define authority for the purchasing function, to encourage competition for public contracts and to aid public officials in the efficient administration of public contracting, and to assure the quality of purchases. Therefore, a centralized purchasing system is hereby adopted and vested with the authority for the purchase of all City supplies, services and equipment. In addition, this chapter and the purchasing system it establishes is designed to provide appropriate procedures to implement the City's participation in the Uniform Public Construction Cost Accounting Act pursuant to California Public Contract Code, Section 22000 et seq. ii. The definition of "Digital signature" is added to section 3.08.020 of the Colton Municipal 23152.06000\24600698.2 - 1