O-10-21 Amending portions of chapter 3.08 relating to biddin, contracting and puchases of supplies, services and equipment

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is 4 5 6 7 8 Z 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 City Council Approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than fifty thousand dollars to the individual or entity in any given fiscal Year. H. No Bid Splitting. The City Shall not split a Project, work, service or purchase into smaller Projects, works, services or purchases for the purpose of avoiding any bidding or contracting requirements of this Code. I. The City Manager may approve change orders that do not exceed five percent (5%) of the original contract price. All change orders approved shall be recorded by the Finance Director or his/her designee, as a change order to the original purchase order. xi. Section 3.08.080 of the Colton Municipal Code is amended to read as follows: A. Twenty -Five Thousand Dollars or Less. Purchases of Materials, supplies and equipment of twenty-five thousand dollars or less May be awarded by the City Manager, upon recommendation of the Director of the Department responsible for the purchase, by any Alternative Procedure. B. Twenty -Five Thousand One Dollars to Fifty Thousand Dollars. Purchases of Materials, supplies and equipment of more than twenty-five thousand dollars, but less than or equal to fifty thousand dollars Shall, except as otherwise provided in this chapter, be awarded by the City Manager pursuant to the Non -Public Project Informal Bidding Procedure. C. Fifty Thousand One Dollars to One Hundred Thousand Dollars. Purchases of Materials, supplies and equipment of more than twenty-five thousand dollars, but less than or equal to fifty thousand dollars Shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non -Public Project Informal Bidding Procedure. D. More than One Hundred Thousand Dollars. Purchases of Materials, supplies and equipment of more than one hundred thousand dollars Shall, except as otherwise provided in this chapter, be awarded by the City Council pursuant to the Non -Public Project Formal Bidding Procedure. E. Department Director Approval. The Director of the Using Department Shall review and approve the specifications prepared for every purchase of Materials, supplies and equipment. F. Purchasing Officer Approval. The Purchasing Officer, or his or her Designee, Shall review and approve all contracts for the purchase of Materials, supplies and equipment. G. City Council Approval. The City Council Shall review and approve the specifications prepared for every purchase of Materials, supplies and equipment of more than fifty thousand dollars. H. Award. Contracts for the purchase of Materials, supplies and equipment of twenty-five thousand dollars or less, if awarded, May be awarded in the best interests of the City. Contracts for the purchase of Materials, supplies and equipment of more than twenty-five thousand dollars, if awarded, Shall be awarded to the lowest responsive and responsible bidder. If two or more bids are the same and the lowest, the Authorized Contracting Party May accept the one it chooses. I. Local Bidder Preference. In order to promote the economic health of the City and to encourage Local participation in the procurement of Materials, supplies and equipment, the City May take into consideration the Sales tax to be returned to the City as a result of an award in determining the lowest responsive and responsible bidder. This section Shall not be effective unless and until the Purchasing Officer adopts a Written policy to implement its provisions. 23152.06000\24600698.2 - 7