2001 RES R-65-01 - Laserfiche WebLink

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ADMINISTRATIVE ASSISTANT CITY OF COLTON Page 2 of 3 • Assists in annual budget preparation and budget monitoring; may compile budget figures and prepare brief justifications. • Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials. • May take minutes at commission or other meetings. • Organizes own work, sets priorities and meets critical deadlines. • Directs, trains, and provides work review for assigned clerical support staff. • Reviews and prepares time records for submission to payroll. • Performs other related duties as required. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer key board. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag, and push files, computer reports, or other materials weighting up to 25 pounds also is required. QUALIFICATIONS: Education and/or Experience: Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant. A typical way of obtaining the required qualifications is to possess the equivalent of four years of secretarial or office administrative experience. Business or secretarial school training and experience in dealing with government, community and business representatives is desirable. License/Certificate: Possession of a valid class C California driver's license. KNOWLEDGE/ABILITIES/SKILLS: Knowledge of: Standard office administrative and secretarial practices and procedures, including business letter writing. Operation of common office equipment including personal computers. Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. Basic budgetary principles. Record keeping, report preparation, and filing methods. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Standard business arithmetic. Basic supervisory principles and practices.