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CITY OF COLTON AGENDA REPORT For the City Council Meeting of April 3, 2001 TO: Honorable Mayor and City Council APPROVAL: Henry T. Garcia, City Manage FROM: Thomas K. Clarke, Utility Director`< � SUBJECT: Award of Bid For Transformers For The Utilities Department to Cummins Utility Supply in the Amount of $84,321.61, Kuhlman Corporation in the Amount of $12,902.15, and Southwest Power in the Amount of $7,374.50. DATE: March 26, 2001 BACKGROUND: The Utilities Department orders transformers into Electric Stores when the need arises to upgrade, replace or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. DISCUSSION/ANALYSIS: On March 7, 2001, the Utilities Department posted a Notice Inviting Bids for these transformers. A bid opening was held at 2:30p.m., March 22, 2001, at the Corporate Yard. Five bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES: None FINANCIAL IMPACT: These transformers are purchased into Electric Stores inventory account number 520-1500-154. The transformers are charged to the appropriate budgeted account, as they are needed. ENVIRONMENTAL IMPACT: None LEGAL REVIEW City Attorney Page 1 of 2 Item #8