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Decision Management Company, Inc. 23361 Madero, Suite 150 • Mission Viejo, CA 92691-2715 Telephone (949) 855-6885 • Facsimile (949) 458-6004 • http://www.dmc-inc.com April 16, 2002 Carol Barrera, City Clerk City of Colton Dear Carol, As we informed you previously, Josh has completed the review of your system hardware and we concluded that some hardware components installed at the City are becoming or have been rendered obsolete by new operating systems and database managers. This obsolescence is the cause of slow response times, and the situation will not be improved but magnified by the upgrade to Questys 2002. Based on these observations we recommend the following: 1 Replace the existing Pentium 2 application server with a new Pentium 3 or Pentium 4 server (one or two Intel processors, CPU speed on 1GHz or more, 515 MB or 1 GB of memory, 100 Mbs NIC and RAID 5 with a minimum of five 18 GB or 36 GB drives). A sample specification will be faxed to you by Valerie. 2 Install Windows 2000 Server and MS SQL Server on item 1. 3 Replace Pentium 2 -based workstations (one in Clerk's office, two in Electrical Department) with Pentium 4 units (1.8 GHz, 256 MB or 512 MB RAM, 20 GB hard disk, high resolution video controller, 100MBs NIC, Windows 2000/XP) 4 Increase memory in remaining scanning workstation units to a minimum of 256 MB and install Windows 2000/XP operating system. 5 Replace Fujitsu 3096EX scanner at City Clerk's office with a Fujitsu M4097D scanner. 6 Replace existing TenX optical drive with Hewlett-Packard SureStore 9100mx unit. 7 Purchase optical disk manager software for item 6. The cost estimate for the system upgrade is presented in table 1. The estimate presumes that all hardware and third -party software will be purchased by the City and integrated/installed by DMC. All Computer Technology • Productivity Enhancement • Risk Management Project Management 0 Litigation Support