AR 011706 CUA/Award of Bids - Laserfiche WebLink

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ITEM 29 REVISED AGENDA REPORT CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF JANUARY 17, 2006 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AWARD OF BIDS TO FURNISH MATERIALS REQUIRED FOR MT. VERNON AVENUE AND E. LAUREL STREET MAINLINE REPLACEMENT PROJECTS TO INLAND WATER WORKS IN THE AMOUNT OF $47,010.52 FOR THE E. LAUREL STREET IMPROVEMENTS AND $77,057.25 FOR THE MT. VERNON AVENUE IMPROVEMENTS. DATE: JANUARY 12, 2006 BACKGROUND: The City of Colton has old steel water mains that are over 50 years old. The old steel pipes are corroded, causing leaks and discolored water to our customers. DISC USSION/ANALYSIS: To correct the problem of the discolored water and leaks in the old steel pipes, a Mainline Replacement Program was implemented. Currently, pipeline replacement projects are underway in the western zone of Colton where the steel pipes are over 50 years old. To date, the City's Water Division has replaced 20,243 feet of 6" old steel pipe with 8" Polyvinyl Chloride (PVC) pipe as wetl as adding new fire hydrants and appurtenances. In accordance with the City's Purchasing Policy, requests for Sealed Bids were sent to National Water Works, Inland Water Works, Western Water Works and S & J Supply Company for the necessary piping and appurtenances for Mt. Vernon and E. Laurel Street to replace approximately 3,400 feet of the old steel pipes. Sealed bids were opened at the Corporate Yard Conference Room on Wednesday, January 11, 2006 at 3:00 p.m. Inland Water Works was the low bidder in the amount of $47,010.52 for E. Laurel Street Project. Inland Water Works was also the low bidder in the amount of $77,057.25 for Mt. Vernon Avenue Project. Although Western Water works was the apparent lowest bidder on the Mt. Vernon Avenue Project (Attached Bid Analysis), their bid was considered non-responsive due to a clerical error in their bid sheet (they failed to multiply a per unit price by 100 feet in each unit). State law requires the City to reject a bid as non-responsive when an error in the bid affects the amount of the bid or creates an unfair advantage for the bidder. Case law further provides that such a situation occurs when there is a clerical error in the bid that would be sufficient to allow the bidder to request relief under the Public Contract Code. By analogy, such a situation is present with the bid of Western Water Works. FINANCIAL IMPACT: Sufficient funds are available in Capital Improvement Account Numbers 521-8100-8106-3890-0000-000, 521-8111-8106-3890-0000-000 and 521-8117-8106-3890-0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Agenda January 17, 2006 Updated 1-13-2006