AR 011706 Personnel/Economic Development Department

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CITY OF COLTON Agenda Report For Council Meeting of January 17, 2006 TO: Honorable Mayor and City Council FROM: Anthony Arroyo, Human Resources Director ' Candace E. Cassel, Economic Development Director U SUBJECT: Consideration of Approval Request for Recruitment and Ratification of Employee Appointment to the Part-time Position of Administrative Assistant in the Economic Development Department; Adopt and Approve Resolution Establishing a Part-time Salary Range. DATE: January 3, 2006 BACKGROUND The full-time position of Senior Office Specialist in the Economic Development Department was vacated on October 27, 2005 and a Temporary Agency employee was retained to provide office support to the department in the absence of a full-time employee. The office support function in the Economic Development Department also shares services with the City Manager's Office. DISCUSSION/ANALYSIS Assessment of the support services required in the department following the vacation of the Senior Office Specialist position has revealed that in addition to performance of some day-to- day administrative functions, heavier technical support at a higher level than Senior Office Specialist is more desirable and will enable some reassignment of tasks to enhance overall department operations. This assessment also revealed that the work load does not require a full-time employee. A review of the Administrative Assistant job description was completed and a determination made that the functional requirements of the vacancy are consistent with the distinguishing characteristics and essential functions identified therein. Further, because the work load and task assignments of the vacancy do not support the need for typing at a specific rate of speed, the requirement of 50 net words per minute will be waived. The daily hours established for the requested position will routinely be 12 noon to 6 p.m. Because the position shares support services with the City Manager's Office, there may be occasion for the employee to cover full-time in the absence of the Executive Assistant. FINANCIAL IMPACT Salary and benefits savings will be achieved by reducing the status from a full-time to a part- time position even with the upgrade from Senior Office Specialist to Administrative Assistant. The exact savings is dependent on the number of hours per day the part-time Administrative Assistant will be working excess of 6. The separated employee in the Senior Office Specialist position was at B step at time of separation. It is anticipated that the appointee will be recruited at A Step and should that be the case, salary savings will be approximately $11,977 on an annual basis. Salary savings could be less if the entry level of the appointment is higher than A Step or the number of part-time hours is greater than 6 per day. R:AAdministrationAMeetin,,sA2006 Meetill gs\.Ianuary 17, 2006\Recruitmait of I'T Admin Asst Staff Report.doc