AR 041806 E.S. Babcock & Sons Inc

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ITEM #22 CITY OF COLTON AGENDA REPORT FOR THE COLTON UTILITY AUTHORITY MEETING OF APRIL 18, 2006 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AMEND CONTRACT WITH E.S. BABCOCK & SONS, INC. FOR THE WASTEWATER LABORATORY ANALYSIS TESTING FOR ADDITIONAL FUNDS IN AN AMOUNT NOT TO EXCEED $32,000. DATE: APRIL 18, 2006 BACKGROUND: In January, 2005, a Notice of Inviting Bids was sent to twenty-five (25) State of California accredited laboratories. A total of six (6) accredited laboratories submitted bids. The formal sealed bid opening took place on January 20, 2005 and E.S. Babcock & Sons, Inc. was the low bidder in the amount of $40,938.80 for the wastewater laboratory analysis testing. E.S. Babcock & Sons, Inc. met the requirements of the bidding documents. On March 7, 2005 a contract was awarded to E.S. Babcock & Sons, Inc. in an amount not -to - exceed $40,938.80 for the remaining fiscal year 2005/2006. DISC USSION/ANALYSIS: $38,898 has been paid to E.S. Babcock & Sons, Inc. for laboratory testing through January, 2006, and there are invoices totaling over $10,000 pending for testing through March, 2006. The initial contract amount was based on estimated quantities of analyses. Due to regulatory changes, permit compliance and process control requirements, additional water quality analyses are required. Staff estimates the cost for laboratory testing for the remaining five (5) months not to exceed $32,000. FINANCIAL IMPACT: Sufficient funds are available in the Professional Services Account Number 522-8200-8200-2350- 0000-000. ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: E.S. Babcock & Sons, Inc. President or Equal: Allison Mackenzie, General Manager Contact: Nancy Benart