AR 050206 Solid Solutions - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For Colton Utility Authority Meeting of May 2, 2006 TO: HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AMEND SOLID SOLUTIONS CONTRACT FOR ADDITIONAL SLUDGE HAULING AT THE WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT -TO -EXCEED $100,000 DATE: APRIL 24, 2006 BACKGROUND Bio -solids are extracted from the wastewater during treatment and must be disposed of in an environmentally safe and acceptable manner consistent with EPA regulations CFR 503. Our previous contract with Synagro removed about 2,700 tons during fiscal year 04-05. 2005 was an extremely wet winter and much of the Bio -solids remained in the drying beds. The staff has cleaned many of the beds that were not previously cleaned including sludge that was temporarily placed into the lagoon during 2003. The stock piles of sludge are from the previous two to three years. Solids Solutions recently removed 3,000 tons. This was about 66 percent of the bio -solids already in stock piles as of 2006. DISCUSSION/ANALYSIS On September 6, 2005, the Colton Utility Authority awarded the contract to Solid Solutions, L.L.C. for Sludge Hauling of Class A in an amount not -to -exceed $142,500 and Sludge Hauling of Class B in an amount not -to -exceed $133,500. Per the terms and conditions of the Council approved and executed agreement effective September 30, 2005 through June 30, 2006. The City reserves the right to automatically extend the agreement through June 30, 2007 by providing written notice on or before June 30, 2006. It is recommended the bio -solids continue to be removed at the class "B" rate ($44.50 per ton) which is $3.00 per ton less than class "A". It is requested that the contract to Solid Solutions is amended to add an additional $100,000 to further remove all of the bio -solids from the plant. FINANCIAL IMPACT Sufficient funds are available in the Wastewater Professional Services Account 522-8200-8200- 2350-0000-000 for sludge hauling. ENVIRONMENTAL IMPACT The State of California and County of San Bernardino govern the environmental manner in which bio -solids are disposed. The hauler must comply with all State and County environmental regulations. CONFLICT OF INTEREST — Gift Disclosure Requirements