AR 050206 TMG Communications Inc contract

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MAY 2, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Mark Nuaimi, Assistant City Manager SUBJECT: Award of Contract to TMG Communications, Inc. DATE: April 24, 2006 BACKGROUND: At the March 21, 2006 City Council meeting, the Mayor and City Council approved the initiation of an island annexation program. A component of this island annexation program included the implementation of a Public Education and Community Outreach program to residents in the unincorporated area of Colton who would be annexed into the city through these efforts. This item award)the contract for this Public Education and Community Outreach Program to TMG Communications, Inc. DISCUSSION/ANALYSIS: Staff is prepared to move forward with the Public Education and Community Outreach Program to satisfy the requirements of the Local Agency Formation Commission (LAFCO). Several other local communities (Fontana & San Bernardino) have either completed or are in the process of initiating their outreach activity. Colton Municipal Code Section 3.08.140(C) authorizes the city council, in limited circumstances, to award a professional services agreement to a consultant without a formal or informal RFP process. Section 3.08.140(C) provides that competitive bidding, either formal or informal, is not required "When the authorized contracting party determines that a competitive bid procedure has been conducted by another public agency (e.g. through CMAS or GSA) and the price to the city is equal to or better than the price to that public agency." In this situation, the City of Fontana conducted an informal RFP process, soliciting responses from three bidders and selected TMG Communications Inc. to conduct their Public Education campaign. The City of San Bernardino also has selected TMG Communications, Inc. to conduct their Public Education campaign. Staff believes that TMG Communications Inc. has demonstrated a clear competency to conduct a Public Education campaign targeted to Island Annexation areas. The program they have implemented elsewhere has proven quite effective at addressing the requirements of LAFCO and addressing the concerns of the impacted residents. FINANCIAL IMPACT: Funding was allocated to the Island Annexation Application Account 100-1000-1180-2408-0000- 000. The cost of this activity ($27,273) is within the $30,000 allocated for the Public Education campaign.