AR 060606 Design of Fire Station I remodel

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ITEM #10 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JUNE 6, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: AWARD CONTRACT FOR DESIGN OF FIRE STATION NO. 1 REMODEL PROJECT TO KWANG COOK AND ASSOCIATES IN AN AMOUNT NOT TO EXCEED $41,000. DATE: MAY 18, 2006 BACKGROUND: Fire Station No. 1 was built in 1937. Since 1937 the City has grown considerably and Fire Station No. 1 is no longer able to accommodate or meet the needs of the current Fire Department. The building as designed does not properly accommodate current staff and equipment. However, the existing structure appears to be in good condition and can be remodeled successfully to accommodate the current Fire Department's needs. ANALYSIS/DISCUSSION: On November 1, 2005, Council authorized the amendment of the Capital Improvement Program to include the Fire Station No. 1 Remodel Project. The improvements that Fire Station No. 1 was identified to need included: upgrades to its electrical system, upgrades to its HVAC System, remodel of its living quarters, redesign to increase floor space to better accommodate the Department's fire equipment, and an expansion of the square footage as it was never intended to house the Fire Department's administrative offices. Kwang Cook and Associates were awarded the preliminary design agreement in the amount of $25,000 to prepare a new layout for the fire station. The proposed layout prepared by Kwang Cook and Associates and approved by Council on May 16, 2006 includes reconfiguration of existing office space occupied by the Fire Chief, Fire Marshall, Deputy Fire Chief, Captain, Battalion Chief, Fire Safety Specialist, Emergency Command Center, Paramedic and Administrative Assistant. The new preliminary architectural layout also includes an added multi-purpose room, employee lounge, dormitory, gym area, secure storage and general storage area. Due the proprietary knowledge Kwang Cook and Associates have with the needs of the Fire Station No. 1 Remodel Project staff requests the agreement for the architectural design of the Project be awarded to Kwang Cook and Associates, as allowed by purchasing ordinance 0-12-03, section 3.08.140 (e) — when the City Manager determines that it is in the best interest Of the City and its administrative operations to dispense with public bidding for non-public projects. .