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The review will have minimal impact on businesses in terms of their time, documents and <br />preparation. It is designed to last 15 to 30 minutes and entails a review of State and <br />Federal documents which have already been produced. Accounts which result in a "no <br />change" status will be closed as such and a "thank you" letter mailed to the business. <br />Accounts with a balance due are collected and submitted to the City for processing. <br />City staff time is limited to entering the business information into the business <br />license program and processing the businesses' payments. Additionally as part of this <br />contract, MAS will evaluate the City's Business License procedures and report back to <br />management with recommendations, if any, on staffing and any other issues that might <br />surface during the audit. <br />FISCAL IMPACT: <br />The services provided by MAS will not generate any net cost for the City. MAS' <br />services will be funded 100 percent through recovery and the City will not incur any fees <br />until MAS makes a recovery. MAS fees are based on 50 percent of recovery. The fee is <br />applicable only to the first year's recovery and the City retains 100 percent of new <br />business license revenue from the second year forward. <br />Under the City's purchasing regulations, alternative procedures to competitive <br />bidding may be used for non-public projects in certain situations, with the City Manager's <br />approval. In this instance, the purpose of bidding was otherwise accomplished through a <br />survey of recommended providers through the California Society of Municipal Finance <br />Officers. Therefore, the selection of MAS to provide the auditing and accounting services <br />complies with the City's purchasing regulations. <br />ENVIRONMENTAL IMPACT: <br />None. <br />CONFLICT OF INTEREST — Gift Disclosure Requirements <br />Company Name: Municipal Auditing Services <br />President: Kevin L. Weigant, Chief Operating Officer <br />Contact: Kevin L. Weigant <br />RECOMMENDATION: <br />Staff recommends Council adopt the attached resolution to enter into a professional services <br />agreement in a form acceptable to the City Attorney and Finance Director with Municipal Auditing <br />Services to perform field auditing, accounting, support and consulting services and authorize the <br />City Manager to execute the agreement on behalf of the City. <br />3 <br />