AR 060606 Personnel/Executive Assistant

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ITEM #3 CITY OF COLTON AGENDA REPORT 1 -UK UUUNUIL MLL I INU Vr .lune o, Luuv TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DARYL PARRISH, CITY MANAGER SUBJECT: APPROVE RECRUITMENT AND RATIFICATION OF ONE EMPLOYEE APPOINTMENT TO THE PART TIME POSITION OF EXECUTIVE ASSISTANT IN THE CITY MANAGER'S OFFICE DATE: May 29, 2006 BACKGROUND: The City Manager's office is requesting recruitment for a part time Executive Assistant due to the current Executive Assistant's desire to decrease her work hours and increase the number of hours spent with family. The City Manager's office wishes to pursue a job -sharing position in order to maintain the current level of office support to the department. DISCUSSION/ANALYSIS: Changes of the past few decades have resulted in an increasing need and the opportunity for employers to provide alternative work arrangements. Recognizing the challenges of balancing work and personal responsibilities, the City offers an alternative work arrangement option designed to assist full-time regular employees in balancing personal and family needs with job requirements. The City wishes to continue to provide an environment conducive to the needs of families. Job - sharing is a growing trend in both the public and private sectors that allows an employee to spend more time with their family. It is a contractual arrangement whereby two employees voluntarily share one full-time job between them. In addition, the employee's pay, holidays and benefits are shared according to the number of hours each works; in this case they would be shared 50% each. Given the higher level Administrative duties that are required and external recruitment is necessary. However, any internal candidates can apply. FINANCIAL IMPACT: The salary range is $3482 to $4232 for a full-time Executive Assistant, and as a part of a Job - sharing agreement the salary will be shared between the two employees. Sufficient funding is available in the Salaries Part Time Account, Number 100-6020-6020-1040. ENVIRONMENTAL IMPACT: None RECOMMENDATION: Approve the Recruitment and Ratification of One Employee Appointment to the Part Time position of Executive Assistant in the City Manager's office. Attachment: Budgeted position organizational chart.