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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 07, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; P.W. DIRECTOR / CITY ENGINEER SUBJECT: APPROVE THE FINAL AMENDMENT TO THE ORIGINAL CONTRACT WITH TRANSPORTATION ENGINEERING AND PLANNING, INC. IN THE AMOUNT OF $20,000, FOR THE COLTON BIKE LANE PROJECT. DATE: OCTOBER 30, 2006 BACKGROUND: The City of Colton entered into an agreement with Transportation Engineering and Planning, Inc for the environmental analysis of the Colton Bike Lane on the 20th of December 2004. The original contract was written in the amount of $24,500. In June 2006, the original agreement was amended to compensate the consultant for additional studies required of the City by Caltrans. DISCUSSION/ANALYSIS: Additional time and work has been required of the consultant to complete and comply with the requests made by Caltrans for the environmental phase of the Colton Bike Lane Project. Due to unanticipated Project needs the consultant is requesting a $20,000 budget adjustment; the increased adjustment will require Council approval per section 3.08.070 (g) of the purchasing ordinance. Staff requests Council approve the increase in compensation to circumvent further delays to the completion of the environmental phase of the Colton Avenue Bike Lane Project as allowed by the purchasing ordinance section 3.08.140 (e). The final amendment to the Agreement would increase the total contract compensation to $76,073.25. FINANCIAL IMPACT: Funding for this project is available in account: 457-9165-6983-3890. ENVIRONMENTAL IMPACT: Not Applicable. CONFLICT OF INTEREST: Exact Business Name: President or Equal: Contact Representative: RECOMMENDATION: Transportation Engineering & Planning, Inc. Craig S. Neustaedter, P.E. Craig S. Neustaedter, P.E. Staff recommends: • Approve the Final Amendment to the Agreement with Transportation Engineering & Planning, increasing the existing Agreement by $20,000, for the Colton Bike Lane Project. 7/10%03 City Clerk's 0ffice Cb