AR 110706 Network services-radio

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF November 7, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: KENNETH RULON, CHIEF OF POLICE SUBJECT: RATIFICATION OF CONTRACT FOR THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT ON POLICE VEHICLES TO COUNTY OF SAN BERNARDINO NETWORK SERVICES -RADIO IN THE AMOUNT OF $ 41,528.15. DATE: October 24, 2006 BACKGROUND: ITEM #11 The City Council of Colton approved Budget for fiscal year 2005/2006 included funds for the purchase of new police vehicles. The 2005/2006 Budget also included funds for the purchase and installation of emergency police equipment for the vehicles purchased for the police department fleet. On September 5, 2005, the City Council awarded a contract for the purchase of police vehicles to Moss Brothers Ford. It was always intended that these vehicles would be equipped with emergency equipment. The equipment includes overhead light bars, corner marking strobe lights, equipment control consoles, sirens, PIT maneuver bars, public address systems, trunk boxes, cages, rear seat inserts and rear window screens. DISCUSSION/ANALYSIS: In the past, the City has utilized the County of San Bernardino Network Services -Radio Department to provide and install emergency equipment as well as repairs to existing emergency equipment. During the 2005/2006 fiscal year a total of $41,528.15 was spent by the Police Department on equipping new police vehicles. While it was always intended that any new police vehicle would be equipped and the amount spent to equip new vehicles was budgeted, there is no record of the award of bid to the County of San Bernardino for this work Nevertheless, the City is authorized by Municipal Code, Section 3.08.140(E) to waive the bidding requirements for non-public projects upon finding that it is in the best interest of the city and its administrative operations to dispense with public bidding. In this case, the County of San Bernardino Network Serviced Department has particular expertise with equipping police vehicles. Moreover, the City did research other private companies that provide this service and found that the County would be less expensive. As a result, and to document for auditing purposes this work, staff recommends that the City Council ratify the purchase and installation of emergency equipment for City police vehicles. FINANCIAL IMPACT: Funds to purchase and equip the vehicles were approved and adopted in the 2005/2006 budget. $41,528.15 from the 2005/2006 General Fund #100-6070-6071-4000 is also available. ENVIRONMENTAL IMPACT: