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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 7, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E.; P.W. DIRECTOR / CITY ENGINEER SUBJECT: APPROVE AND ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2006/2007 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE THE WEST ENTRANCE, PHASE X, OF THE CITY HALL REMODEL PROJECT AND INCREASE THE FUNDING ALLOCATION TO PHASES IV AND X BY $460,0000. DATE: OCTOBER 31, 2006 BACKGROUND: Various phases of the City Hall Remodel Project were funded by Council action on March 7, 2006. These phases included: PD Gym (Phase II), Teller Area (Phase III), PD Waiting Area (Phase IV), Accounting Area (Phase V), East Entrance (Phase VI), City Manager's Area (Phase VII), City Clerk's Area (Phase VIII) and Roofing (Phase IX). At this time Phases I, II, III, V, are completed and Phases VI, VII and VIII will be completed by the end of this calendar year. DISCUSSION/ANALYSIS: The June 20, 2006 meeting set aside $460,000 of general fund monies for the first debt service payment required for the infrastructure bank loan that will fund the No Streets Left Behind Project. At this time the infrastructure bank loan is still being processed and will not require the use of these funds in the current fiscal year. Staff requests the four hundred and sixty thousand dollars be redirected to allow for the remodel and reconstruction of the East Entrance and West Entrance of the City of Colton's City Hall. The redirection of these funds will not impact funding for the No Streets Left Behind Project as the debt service will be budgeted for in the next fiscal year. As improvements to the west entrance of City Hall is currently not an identified phase of the City Hall Remodel Project, staff request the Capital Improvement Program be amended to include the West Entrance as Phase X of the City Hall Remodel Project. FINANCIAL IMPACT: Increase funding for the City Hall Remodel Project by $460,000; increase the funding for the East Entrance Phase IV Project by $160,000 (account number 100-0620-6960-3890) and allocate funds to the West Entrance Phase X in the amount of $300,000 (account 100-0715-6960-3890). ENVIRONMENTAL IMPACT: Not Applicable. 7/10/03 City Clerk's Office Cb