AR 112106 Holiday lighting project

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ITEM #15 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 21, 2006 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: AMER JAKHER, P.E., PW DIRECTOR / CITY ENGINEER SUBJECT: APPROVE RESOLUTION INCREASING THE FISCAL YEAR 2006/2007 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET IN THE AMOUNT OF $10,000 AND AMENDING THE SCOPE OF WORK FOR THE CAPITAL PROJECTS: COLTON MUSEUM RESTORATION AND FLEMING PARK IMPROVEMENTS TO INCLUDE THE DESIGN AND INSTALLATION OF HOLIDAY LIGHT DECORATIONS. DATE: NOVEMBER 15, 2006 BACKGROUND: In 2002, the City was awarded a state grant for improvements to the Carnegie Library, in the amount of $50,000. Of these funds, twenty thousand dollars were used to improve the roofing condition of the Carnegie Library. The remaining state funds total $29, 937. At this time the only anticipated improvements to the Carnegie Library is the replacement of the Carnegie Library's existing windows. DISCUSSION/ANALYSIS: November 1, 2005, Council action amended the fiscal year 2005/2006 Capital Improvement Program (CIP) to include the Colton Museum Restoration Project. To accent the aspects of this historic structure, staff requests the scope of the Colton Museum Restoration Project be amended to include the design and purchase of holiday lighting decorations. The remaining budget for the Colton Museum Restoration Project is sufficient to allow for both replacement costs of the building's existing windows and design of holiday lighting decorations for the building. It is anticipated that the design and installation of holiday lighting decorations will cost approximately $18,000 and replacement of existing widows can be completed with the remaining $11,000. The CIP currently includes the Fleming Park Improvements Project. Staff requests amending the scope of work for this Project to include: design and installation of holiday lighting decorations. These improvements, for both the Colton Museum and Fleming Park, will improve the community aesthetics during the upcoming holiday season and will be available for reuse during future holiday seasons. The funding for the amended scope of work is available in general fund monies and will be not impact the available funds already earmarked for the proposed improvements to Fleming Park. These added improvements to the park will not exceed $10,000. 7/10/03 City Clerk's Office Cb