O-06-26 - Amending Portions of Chapter 3.08 Relating to Bidding, Contracting and Purchases of Supplies, Services and Equipment

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EXHIBIT A – ORDINANCE O-06-26 Title 3 - REVENUE AND FINANCE Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES AND EQUIPMENT Colton, California, Code of Ordinances Created: 2025-05-06 09:53:57 [EST] (Supp. No. 38) Page 1 of 18 EXHIBIT A – ORDINANCE O-06-26 Chapter 3.08 BIDDING, CONTRACTING AND PURCHASES OF SUPPLIES, SERVICES AND EQUIPMENT 3.08.010 Adoption of purchasing system. The purpose of this chapter is to establish efficient procedures for the purchase of supplies, general services, professional services and equipment, and establish procedures for bidding and contracting of public works projects consistent with state law. These procedures shall be interpreted to not be overly time consuming and cumbersome, while allowing the City to obtain the best services, and acquire quality supplies and equipment in an overall economic manner at the lowest reasonable cost at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to maintain the highest ethical standards in awarding public contracts, to clearly define authority for the purchasing function, to encourage competition for public contracts and to aid public officials in the efficient administration of public contracting, and to assure the quality of purchases. Therefore, a centralized purchasing system is hereby adopted and vested with the authority for the purchase of all City supplies, services and equipment. In addition, this chapter and the purchasing system it establishes is designed to provide appropriate procedures to implement the City's participation in the Uniform Public Construction Cost Accounting Act pursuant to California Public Contract Code, Section 22000 et seq. (Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-10-21, § 2, 9-21-2021) 3.08.020 Definitions. Unless otherwise indicated, the Following definitions Shall apply to all provisions of this chapter: "Act" means the Uniform Public Construction Cost Accounting Act found at California Public Contract Code, Section 22000 et seq. "Alternative Procedure" means purchasing supplies, services or equipment by negotiated contract, purchase order or any other procedure outlined in the City's purchasing and bidding policies and procedures manual Approved by the City Manager and consistent with this chapter. A type of Alternative Procedure May include, but is not limited to, what will be referred to as a "simplified pricing procedure" wherein the Authorized Contracting Party, or his or her Designee, obtains oral price quotes from one or more potential contractors or suppliers, and accepts the quote which is determined to be in the best interests of the City. Alternative Procedures shall not be used for federally funded procurements unless such procedure fully complies with the documentation, competition, and quotation requirements of 2 C.F.R. §200.320. "Authorized Contracting Party" means the City official or body provided with authority under this chapter to approve a contract or to make a purchase. "City Manager" means the City Manager or Person Designated by the City Manager to perform all or some of the duties prescribed in this chapter.