O-06-26 - Amending Portions of Chapter 3.08 Relating to Bidding, Contracting and Purchases of Supplies, Services and Equipment

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Created: 2025-05-06 09:53:57 [EST] (Supp. No. 38) Page 4 of 18 (Ord. 0-12-03 § 1 (part), 2003) (Ord. No. O-06-15, § 1, 4-21-2015; Ord. No. O-10-15, § 1, 10-20-2015; Ord. No. O-10-21, § 2, 9-21-2021) 3.08.030 Purchasing Officer. There is created the position of Purchasing Officer, who shall be appointed by City Manager. The Purchasing Officer shall be the City Manager or his or her designee(s). The Purchasing Officer shall be the head, and have the general supervision of all purchasing functions of the City. The duties of the Purchasing Officer may be combined with those of any other office or position. Subject to the supervision of the City Manager, the Purchasing Officer shall have the authority to: A. Purchase or contract for supplies, services and equipment required by the City; B. Negotiate and recommend to the City Council execution of contracts for the purchase of supplies, services and equipment; C. Prepare and implement policies and procedures governing the bidding, contracting, purchasing, storing, distribution and disposal of supplies, services and equipment for the City; D. Prescribe and maintain such forms as may be reasonably necessary to the implementation of this chapter and any other policies and procedures approved by the City Manager consistent with this chapter; E. Review the working details, drawings, plans and specifications for any projects or purchases requiring such review in this chapter; F. Inspect or supervise the inspection of purchased supplies, services and equipment to ensure conformity with any specifications established or required by the City; G. Transfer among departments any supplies, services and equipment not needed by one such department, but which are necessary for the operation of one or more other departments; H. Sell any supplies and equipment not needed for public use or that may become unsuitable for their intended use; I. Develop and maintain any bidder's list, contractor's list or vendor's catalog file necessary to the operation of this chapter and any other policies and procedures Approved by the City Manager consistent with this chapter. (Ord. 0-12-03 § 1 (part), 2003) 3.08.040 General purchasing policies and procedures. A. The City shall secure supplies, services and equipment at the lowest total cost commensurate with the quality and scope needed, and subject to any limitations imposed by State law. Notwithstanding the foregoing, the City shall secure Professional Services based upon demonstrated competence, professional qualifications and suitability for the project in general. The City may consider cost of Professional Services if the Authorized Contracting Party determines it to be a relevant factor under the circumstances. B. The Purchasing Officer shall develop, for approval by the City Manager, such policies and procedures as are necessary to implement the provisions of this chapter. The policies and procedures shall be written and implemented in such a way to encourage open and competitive bidding, where appropriate, provide equal opportunity based on merit, make each selection process free of invidious discrimination, provide for