(12)AR 071707 Administrative Assistant

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF JULY 17, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HUMAN RESOURCES DIRECTOR e -V SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION IN THE CITY CLERK'S OFFICE FOR THE DEPUTY CITY CLERK POSITION TO ADMINISTRATIVE ASSISTANT DATE: JUNE 21, 2007 BACKGROUND: As part of the budgetary process, some positions are reclassified to better identify the employees work. A few weeks prior to the 2007-08 budget being approved, the City Clerk met with Human Resources to discuss reclassifying the Deputy City Clerk to an Administrative Assistant. However, this was not included in the budget documents presented to the Honorable Mayor and Council when the budget was adopted on June 19, 2007. DISCUSSION/ANALYSIS: As is common practice, titles may be changed during the budget process for employees who perform different duties than are typically assigned to them as part of their job classifications. This is the case with the current Deputy City Clerk. The incumbent performs more of the higher level clerical duties than those of a Deputy City Clerk. As a result, the office of the City Clerk is requesting the incumbent's title to change from Deputy City Clerk to Administrative Assistant. As previously mentioned, it was the intent to have this title formally changed and approved on June 19, 2007. However, this was not presented as a result of miscommunication between the City Clerk's office and Human Resources. As can be seen below, the cost for reclassification is minimal ($907 for the 2007-08 fiscal year, which includes benefits. These costs have already been included in the adopted budget. Department Current Monthly Salary Requested New Monthly Salary Classification Range Classification Range (inc. 3% eff. (includes 3% July 1) eff. Jul 1 City Clerk Deputy City Clerk $3,093-$3,760 Administrative Assistant $3,140 to $3,816 Since this request was to be included as part of the City Clerk's budget that was previously adopted, the salary increase will be retroactive to July 1, 2007. FINANCIAL IMPACT: There is no financial impact as the funds have already been included with the City Clerk's adopted budget. ENVIRONMENTAL IMPACT: ITEM #12