(9)AR 082107 Executive Assistant Salary Amendment

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 7, 2007 ITEM #9 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Jeannette Olko, General Manager )Q \A*� Vjll Anthony Arroyo, Human Resources Director SUBJECT: Approve the Amended Salary Resolution to Update the Salary of the Executive Assistant in the Mid -Manager Bargaining Unit and the salary for the Executive Assistant to Council/Office Manager DATE: August 13, 2007 BACKGROUND: Executive Assistant (Mid -Manager) The Executive Assistant assigned to work in the Electric Department is a member of the Mid - Manager bargaining unit. This position was created and approved by Council on April 15, 2003 as part of proposed administrative support position changes, and was the result of combining duties formerly associated with the Administrative Assistant and the Buyer assigned to the Electric Utility. Executive Assistant to Council/Office Manager The salary for the Executive Assistant classification (part of the Executive Unit) was reviewed in June 2006. The salary for this position was reviewed and found to be slightly above the average for the surveyed positions. The comparable position typically reports to a department director or mayor. The Executive Assistant to Council/Office Manager is a unique position to Colton and is difficult to survey. As such, it requires a different methodology to take into consideration when adjusting the salary. DISCUSSION/ANALYSIS: Executive Assistant (Mid -Manager) The salaries of the Executive Assistants in the Executive bargaining unit are benchmarked to the Executive Assistants in the Mid -Manager unit, with the exception of the Executive Assistant to the City Council. The salaries of the Executive Assistants in the Executive and the Mid -Manager bargaining units were increased during the budget process in fiscal year 2006-2007. When the annual salary resolution was brought before council, the resolution did not reflect the increase for the Executive Assistant in the Mid -Manager bargaining unit. The San Bernardino Public Employees' Association (SBPEA) noticed the discrepancy shortly thereafter and contacted the City. Staff has been meeting with SBPEA since then to resolve the issue. Staff and SBPEA have agreed that since the positions are benchmarked to each other, the salary should be corrected and made retroactive to July 1, 2006. The salary range is $3,898 - $4,738. Executive Assistant to Council/Office Manager Because of the unique duties and responsibilities for the Executive Assistant to Council/Office Manager, the salary for this position requires a different type of study when implementing a salary study. Currently the position benchmarked 5% above the highest paid Executive Assistant. This