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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF September 4, 2007 <br />TO: HONORABLE MAYOR AND CITY COUNCIL <br />FROM: BOB MILLER, CHIEF OF POLICE <br />ITEM #19 <br />SUBJECT: AWARD A CONTRACT FOR POLICE VEHICLES FOR THE POLICE <br />DEPARTMENT TO MOSS BROTHERS DODGE IN AN AMOUNT NOT <br />TO EXCEED $188,897.52 <br />DATE: September 4, 2007 <br />BACKGROUND: <br />At the City Council meeting of 06/19/07, the City Council approved the Budget for fiscal year <br />2007/2008. In the budget, funds were allocated from both General Fund and VITEP Funds for the <br />purchase of police vehicles to replace vehicles in the police department fleet that are no longer <br />suitable for law enforcement purposes due to excessive mileage and wear and tear thus rendering <br />them unsafe. <br />DISCUSSION/ANALYSIS: <br />The Police Department has identified both marked and unmarked police units that need <br />replacement in the Patrol Division and the Detective Division. Moss Brothers Dodge Riverside has <br />submitted quotes for the purchase of the following vehicles: <br />General Fund Budget Purchase: <br />(2) 2008 Dodge Charger (unmarked units) and (1) 2008 Dodge Charger (black and white <br />patrol unit)- $68,664.07 <br />Non -General Fund Purchase — VITEP <br />(5) 2008 Dodge Charger (black and white patrol units)- $120.233.45 <br />Section 3.08 .140 © of the City's Purchasing Ordinance allows the City to enter into agreements <br />with other agencies for the purchase of supplies, services and equipment. In such instances, the <br />procedures of that agency shall satisfy all city requirements for the bid and award those purchases. <br />The City of Colton can piggyback onto the City of Los Angeles bid #RFQ803 and PO #0000756140 <br />for the purchase of six marked Dodge Chargers and the City of Colton can piggyback onto the <br />Orange County Sheriff Dept. bid #B6Z568101 for two Dodge Charger unmarked vehicles. This will <br />save the city the cost of a formal bid process and allow us to take advantage of current pricing as <br />well as the volume discount afforded to Moss Brothers Dodge. <br />FINANCIAL IMPACT: <br />Funds to purchase and outfit the vehicles were approved and adopted in the 2007/2008 budget. <br />$ 68,664.07 from the General Fund #100-6070-6071-4910 <br />$ 120,233.45 from VITEP #220-670-6089-4910 <br />ENVIRONMENTAL IMPACT: <br />None <br />