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ITEM #6 <br />CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF SEPTEMBER 18, 2007 <br />TO: Honorable Mayor and City Council <br />FROM: Jeannette Olko, Electric Utility General Manager <br />SUBJECT: Approve the Annual Renewal of Software Support Services with Oracle <br />USA, Inc. for the SPL Enterprise Asset Management Software in the <br />Amount of $48,101.01 <br />DATE: September 12, 2007 <br />BACKGROUND: <br />On April 16, 2002, City Council awarded a contract to Synergen, Inc. for the license and implementation <br />of a work order system for the Electric Utility. City Council approved a change order to the contract on <br />October 15, 2002, to include modules for Purchasing and Inventory. Since the award of the contract, <br />Synergen, Inc. has merged with Oracle USA, Inc, and now operates under the Oracle name. <br />DISCUSSION/ANALYSIS: <br />The initial contract included a provision for software support services to be renewed annually at the start <br />of each fiscal year. The annual support agreement fee is calculated at twenty percent (20%) of the Base <br />License Fee, plus an inflationary factor of three percent (3%). The cost for FY 2007/2007 is $48,101.01. <br />The software support includes updates to the software, as well as technical support. <br />FINANCIAL IMPACT: <br />Funds are budgeted in the Electric Utility Administration Professional Services Account Number 520- <br />8000-8001-2350-0923-000 for FY 07/08. <br />ENVIRONMENTAL IMPACT: <br />None <br />CONFLICT OF INTEREST: <br />(Exact Company Name) <br />President: (Name & Title) <br />Contact: (Name) <br />Oracle USA, Inc. <br />Charles Phillips, President <br />Gavin Ostrom <br />RECOMMENDATION: <br />Staff recommends Council approve renewal of the .annual software support services with Oracle USA, <br />Inc., for the SPL Enterprise Asset Management Software in the amount of $48,101.01. <br />REVIEW TEAM ONLY <br />City Attorney: <br />Finance Director: <br />OTHER: <br />