(14)AR 100207 Superior Property Services

Browse Search

ITEM #14 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF OCTOBER 2, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., PW DIRECTOR/CITY ENGINEER SUBJECT: AUTHORIZE AWARD OF A MAINTENANCE AGREEMENT TO SUPERIOR PROPERTY SERVICES IN THE AMOUNT OF $28,500 AND AUTHORIZE CITY MANAGER TO EXECUTE THE MAINTENANCE AGREEMENT SUBSEQUENT TO APPROVAL OF CITY ATTORNEY AND RISK MANAGEMENT. DATE: SEPTEMBER 24, 2007 BACKGROUND: The Public Works Department, Street Division, oversees graffiti removal services throughout the city. Graffiti abatement staff is available Monday thru Thursday. To maintain city right-of-ways free of graffiti nuisances staff retained a contractor during fiscal year 2006/2007 to provide weekend graffiti abatement services. Staff has found having the weekend abatement services do deter graffiti levels, especially during the summer months. ANALYSIS/DISCUSSION: As provided for by the purchasing ordinance, Section 3.08.060 (b), staff informally bid weekend graffiti abatement services for fiscal year 2007/2008 as a non-public project. The city received two (2) responses to its requests for bids. The lowest responsive and responsible bidder was Superior Property Services, in the annual amount of $28,500. The weekend abatement program contractor will respond directly to calls received on the graffiti hotline, (909) 370-5174, on Fridays and Saturdays. Additional areas identified by staff during the week as 'hot spots' are forwarded to the contractor each week. The contractor will drive these areas and abate all graffiti along the specified route. Included in the services provided by the contractor, the City will receive photographical documentation of all abated graffiti, which is forwarded to the Police Department for vandalism prosecution. Staff recommends award of a maintenance agreement to Superior Property Services, in the amount of $28,500.