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CITY OF COLTON AGENDA REPORT ITEM #3 FOR COUNCIL MEETING OF OCTOBER 16, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Daryl Parrish, City Manager SUBJECT: Approve and Adopt Amended Resolution for the City Clerk DATE: October 9, 2007 BACKGROUND: During the last few months, the City Clerk met with the Council negotiations sub -committee to discuss a salary increase for the non-statutory/non-elected duties assigned to the position of City Clerk. After meetings with the City Clerk and City staff, a salary of $5,891 has been agreed upon (this includes the $400 auto allowance). DISCUSSION/ANALYSIS: The proposed salary of $5,491 was derived by adding 3% per year to the current salary of $4,465 and compounding it for seven years; the City is eliminating the $400 auto allowance and adding it to the proposed salary (the same was done for the directors some time ago) making the entire monthly salary $5,891. The City Clerk will maintain a mileage log and submit City -related business mileage in excess of fifty (50) miles used in a personal vehicle for reimbursement pursuant to the City's AB 1234 reimbursement policy and current practice for the Executive Unit; said reimbursement will be non-taxable. In addition to the proposed salary for her non-statutory/non- elected duties, the City Clerk will continue to receive the $370 stipend provided for by Ordinance 1572 (Colton Municipal Code Section 2.12.010) for her statutory duties as an elected official. Because of the additional compensation, the City Clerk's duties have been and will continue to be bifurcated. The incumbent will continue to perform the non -statutory duties traditionally associated with the City Clerk in Colton, and shall be properly compensated for those supplemental duties. The City Clerk's supplemental duties include all duties assigned to the City Clerk which are not those legal duties and responsibilities specific to the office and position of elected City Clerk, as described in the California Government Code, as may be amended from time to time, including, but not limited to, Section 34080, Section 36500 et seq., Section 36932 et seq. and Section 40800, et seq. Specifically, the elected City Clerk, or such deputies as may be appointed by the City Clerk, is statutorily required to attend all meetings of the City Council, keep accurate records of City Council proceedings, retain custody of the City Seal, keep an ordinance and resolution book, and record all ordinances and resolutions in it with certifications attached. As a result of the salary increase and as recommended by the negotiations sub -committee, the City Clerk will be evaluated on an annual basis by the City Manager (evaluations can be completed at any time should there be a need to). Should the City Clerk not perform up to the performance standards noted by the City Manger in the evaluation, the City Manager will retain the right to remove the non-statutory/non-elected duties and decrease the salary to the elected official monthly stipend of $370 for the statutory duties. The first evaluation will be due by July 1, 2008; an evaluation can be done prior to this date at the discretion of the City Manager. FINANCIAL IMPACT: The total cost for salary and benefits for FY 2007/08 is approximately $23,000, which includes the retroactive salary to July 1, 2007. The current City Clerk Office budget will need to be increased by $23,000 drawing from General Fund Reserves. RV PUB\DDERLETH\7 39688.4