(10)Hinkley and Associates, Inc.

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ITEM #10 le t"01 S0191Rfor, I 1 AGENDA REPORT FOR THE CITY COUNCIL MEETING OF DECEMBER 04, 2007 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: AMER JAKHER, P.E., CITY ENGINEER SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR CONSTRUCTION OF FIRE STATION NO. 1 EXPANSION AND REMODEL PROJECT TO HINKLEY AND ASSOCIATES, INC. IN THE AMOUNT OF $912,000.00. DATE: NOVEMBER 26, 2007 BACKGROUND: Fire Station No. 1 was built in 1937. Since 1937 the City has grown considerably and Fire Station No. 1 is no longer able to accommodate or meet the needs of the current Fire Department. The building as designed does not properly accommodate current staff and equipment. However, the existing structure appears to be in good condition and can be remodeled successfully to accommodate the current Fire Department's needs. On November 1, 2005, Council authorized amending the Capital Improvement Program (CIP) to include the Fire Station No. 1 Remodel Project; on March 7, 2006 the CIP was amended again to identify this project to have a Phase I and Phase II. The improvements the Fire Station No. 1 Project was identified to provide included: upgrades to the electrical system, upgrades to the HVAC System, remodel of living quarters, redesign to increase floor space to better accommodate the Department's fire equipment, and an expansion of the square footage as it was never intended to house the Fire Department's administrative offices. ANALYSIS/DISCUSSION: The design layout for the Fire Station Remodel Phase I and Phase II Project was prepared by Kwang Cook and Associates and approved by Council on May 16, 2006. This layout included reconfiguration of: existing office space occupied by the Fire Chief, Fire Marshall, Deputy Fire Chief, Captain, Battalion Chief, Fire Safety Specialist, Emergency Command Center, Paramedic and Administrative Assistant. In addition, this layout also identified an added multi-purpose room, employee lounge, dormitory, gym area, secure storage and general storage area. On June 06, 2006, council approved award of a professional services agreement for the Fire Station No. 1 Remodel Project to Kwang Cook and Associates; the services provided by this agreement would provide construction drawings for the approved layout. Upon receiving completed construction drawings for the project, staff submitted them to the Building and Safety Division for plan check. Once the project was approved by the Building and Safety Division staff initiated the formal bid procedure for the Fire Station 1 Remodel Phase I and Phase II Project as required for public projects by the Purchasing Ordinance Section 3.08.050 (c). The following formal bids were received from general contractors: