(19)AAR 021908 Krieger & Stewart

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ITEM #19 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL AND COLTON UTILITY AUTHORITY MEETING OF FEBRUARY 19, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL, HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: APPROVAL FOR CONTRACT AWARD TO KRIEGER & STEWART FOR PROFESSIONAL ENGINEERING SERVICES ON AN AS NEEDED BASIS IN AN AMOUNT NOT -TO -EXCEED $25,000. DATE: FEBRUARY 11, 2008 BACKGROUND: The Wastewater Department provides wastewater collection and treatment services to approximately 18,000 customers. The system is comprised of over 500,000 feet of sewer lines and a wastewater facility capable of treating over 10 million gallons of wastewater. DISCUSSION/ANALYSIS: A variety of engineering support services are periodically needed to keep the City's wastewater facilities operational and to insure reliable service to our customers are kept operational. The City Manager approved a contract to Krieger & Stewart for as -needed services for the Water Department's water system (Wells, Reservoirs and Booster Stations) in the amount of $25,000, and the City Attorney approved it as to form. The contract for the water system is funded entirely from a separate division and cost center. The City's Purchasing Policy for Professional Services (CMC Section 3.08.070 (g)) states the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than twenty-five thousand dollars ($25,000) to the individual entity in any given fiscal year. Therefore, Council action is needed for this contract. In addition, CMC Section 3.08.140 provides that the City Manager, for contracts up to $100,000, may dispense with public bidding for Professional Services Agreements when it is in the best interests of the City and its administrative operations. Krieger & Stewart is very familiar with the City's Water & Wastewater Systems and has been working with the Department in prior fiscal years providing engineering consulting services on an as -needed basis. Therefore, City staff respectfully requests that City Council ratify the City Manager's waiver of competitive bidding, and approve and award the Professional Services contract with Krieger & Stewart in an amount not -to - exceed $25,000 for the sewer system on an as -needed basis. The aggregate of contracts awarded to Krieger & Stewart for both contracts would be $50,000. FINANCIAL IMPACT: