(10)AR 040108 Plan Check and Water Engineering Svcs

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ITEM #11 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL AND COLTON UTILITY AUTHORITY MEETING OF APRIL 1, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL, HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AMEND THE EXISTING CONTRACTS WITH KRIEGER AND STEWART TO PROVIDE PLAN CHECK AND AS -NEEDED WATER ENGINEERING SERVICES IN THE AMOUNTS OF $6,500 AND $24,000 RESPECTIVELY. DATE: MARCH 24, 2008 BACKGROUND: The Water Utilities Division contracts with Krieger & Stewart for hydraulic analysis and plan check review on new developments such as large residential projects. The Water Division also contracts with Krieger & Stewart for as -needed water engineering services for emergencies and various projects, such as the design work for the mainline replacement projects and additional infrastructure for the water system. DISCUSSION/ANALYSIS: In order to meet the department's project goals additional services from Krieger & Stewart are needed for plan checking and water engineering. These services will result in expending approximately $6,500 for plan checks and $24,000 for as -needed water engineering consulting services. Plan check fees are collected per Ordinance 0-15-98 and fund the cost of services performed by Krieger & Stewart. The City's Purchasing Policy for Professional Services (CMC Section 3.08.070 (g)) states the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than twenty-five thousand dollars ($25,000) to the individual entity in any given fiscal year. Therefore, Council action is needed for these contracts. In addition, CMC Section 3.08.140 provides that the City Manager, for contracts up to $100,000, may dispense with public bidding for Professional Services Agreements when it is in the best interests of the City and its administrative operations. Krieger & Stewart is very familiar with the City's Water & Wastewater Systems and has been working with the Department in prior fiscal years providing plan checking and engineering consulting services on an as -needed basis. Therefore, City staff respectfully requests that City Council ratify the City Manager's waiver of competitive bidding, and approve to amend the Professional Services contracts with Krieger & Stewart for an additional $6,500 for continued plan check reviews and an additional $24,000 for