(10)AR 052008 Asphalt Repair at Water Reclamation Facility

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ITEM #10 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL AND COLTON UTILITY AUTHORITY MEETING OF MAY 20, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL, HONORABLE CHAIRPERSON AND UTILITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: AWARD OF CONTRACT FOR THE ASPHALT REPAIR AT THE WATER RECLAMATION FACILITY TO JB PAVING & ENGINEERING IN AN MOUNT NOT- TO -EXCEED $87,200. DATE: MAY 12, 2008 BACKGROUND: The roadways at the Wastewater Treatment Plant are over 35 years old and have many cracks and missing asphalt. Unit three (3) was built with gravel roads. This repaving Project Plan is to refurbish the exiting road way and improve the gravel roads within the plant. DISC USSION/ANALYSIS: A Notice of Inviting Bids was sent to the firms on the informal bidder's list we are required to keep pursuant to Section 3.08.100 of the CMC and the Uniform Public Construction Cost Accounting Act for the Water Reclamation Asphalt Repair Project, which consists of: 1) Overlay of main roads, 2) Remove, regrade and replace road to DAFT and 3) Oil or pave roads around unit 3. Staff also called to confirm that Notice of Inviting Bids was received. The bid opening was held on Thursday, May 1, 2008 at 3:30 p.m. in the Corporate Yard Conference Room. One (1) sealed bid was received from JB Paving & Engineering. The bid was evaluated and met the Wastewater Department's asphalt repair specifications and pricing. Staff had researched the cost and asphalt repair specifications before going out to bid. The average cost of the asphalt repair was approximately $90,000. Therefore, staff recommends the Colton Utility Authority approve the award to JB Paving & Engineering in an amount not -to -exceed $87,200 (Attached Bid Analysis). FINANCIAL IMPACT: Funds are available for this project in the Capital Improvement Account Number 522-8200-8204- 3890-0000-000 with unencumbered funds in the amount of $187,200.00. Year -to -Date Budget Expenditures Oen Encumbrances Available Funds $200,000 $12,800 $0.00 $187,200 ENVIRONMENTAL IMPACT: None