(5)AR 060308 Ford Escape Hybrid - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT ITEM #6 FOR COUNCIL MEETING OF JUNE 3, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD BID FOR A 2009 FORD ESCAPE HYBRID TO REDLANDS FORD, INC. IN THE AMOUNT OF $28,153.05 DATE: MAY 21, 2008 BACKGROUND: The Information Services (IS) Division of the Finance Department is requesting approval to replace a 1997 Chevy Solectra electric vehicle. The current electric vehicle is used by IS staff to make deliveries of computer equipment and to provide computer support services to Departments throughout the City. The electric vehicle has over 62,660 miles and is showing considerable wear. The battery pack which serves as a fuel for the vehicle is no longer able to retain a full charge. Since the electric vehicle cannot be fully charged, the full throttle speed is less than 35 mph and can only travel about 15 miles before needing to be recharged. The 2009 Ford Escape Hybrid is more appropriate for transporting computer equipment throughout the City because of its larger cargo area. In addition, this vehicle will be used to collect the raw GIS data, such as broken curves and sidewalks throughout the City. Hybrid technology is better for the environment due to cleaner emissions and, more cost effective based on current fuel prices and improved mileage. DISCUSSION/ANALYSIS: Diligent effort was made to solicit competitive bids for a 2008 Ford Escape Hybrid. On May 1, 2008 the Request for Bids was distributed to 60 potential bidders via the City's online bidding system: www.TheNetworkBidSystem.com. An electronic Bid Opening was held at 2:00 p.m. on May 8, 2008. Sealed (encrypted) bids were received from the following: 1. Redlands Ford, Inc. $26,120.00 2. Pearson Ford $27,619.00 3. Theodore Robins Ford, Inc. $29,069.82 4. Villa Ford $29,577.60 A bid abstract is attached showing prices quoted by each vendor and any exceptions noted. The recommended vendor's price is highlighted in Yellow (plus tax and tire fee). Please note none of the bidders had any 2008 models available, therefore, all bids are for a new 2009 model. FINANCIAL IMPACT: Funds for the 2009 Ford Escape Hybrid are budgeted for in Account 605-6040-6044-4910. Sufficient funds are available in this Account for the proposed purchase, based on: