(12)AR 080508 Alarm Monitoring - Laserfiche WebLink

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ITEM #13 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF August 5, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB MILLER, CHIEF OF POLICE SUBJECT: REQUEST APPROVAL FOR AMENDMENT TO PROTECTION ONE ALARM MONITORING, INC. CONTRACT DATED MAY 29, 2008, FOR AN ADDITIONAL AMOUNT OF $5,722.78. DATE: JULY 16, 2008 BACKGROUND: The Police Department currently has a five year contract with Protection One Alarm Monitoring, Inc. beginning June 17, 2008 and ending June 17, 2013. Protection One Alarm Monitoring, Inc. is providing electronic security installation, training, and web based services to the Police Department. DISCUSSION / ANALYSIS: The Police Department continues in its remodeling projects to bring the department up to date, making it necessary to have additional hardware installed for the electronic security service. Originally included in the five year plan, the contractor would upgrade programming, equipment, and wiring for the Police I.D. Badge project consisting of : Brivo ACS 5000 Access Control Main Panel w/2 Reader Board, power supply, transformer and battery; 3 Expansion Board, 2 Readers; Lot Wire, 18/6 Shielded; Lot Wire, 18/2 Shielded; Lot Complete Installation, Re -Cabling, & Training; Lot Manuals & Documentation. The location for devices is subject to change pending the customer's request or if necessary for the system to operate properly. The additional services are for 3 more Expansion Boards; 1 Four Board Expansion Chassis with Power Supply; and Two Proximity Readers. The major value of these additions is the implementation of new ID cards for entry into the Police Department. Early last fiscal year Protection One bought out PSI who had installed and maintained our badge system for over six (6) years. Since then, Protection One has brought the badge system into proper working order and their personnel have become familiar with the layout of the system and technological equipment. This represents a benefit to the Police Department and officer safety. Municipal Code 3.08.140 section (e) allows the City to dispense with the bidding requirements for professional services when the City Council determines that it is in the best interests of the city and its administrative operations to dispense with public bidding. In this case, the staff recommends that the City Council waive the bidding requirements due to the familiarity with the badge system, technological equipment, and officer safety. ENVIRONMENTAL IMPACT: None