(7)AR 080508 Administrative Analyst I

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 5, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ANTHONY ARROYO, HUMAN RESOURCES DIRECTOR SUBJECT: APPROVE REQUEST FOR RECLASSIFICATION OF COMMUNITY SERVICE OFFICER TO ADMINISTRATIVE ANALYST I DATE: July 21, 2008 BACKGROUND: ITEM #8 Under provisions of Administrative Policy 4.05.330 and approved modification, an employee or department head may request that a classification study be formally conducted "...at any time provided that such requests cannot be made more than once a year..." The process directs that certain steps be taken and it requests input and approval of the immediate supervisor and department head. The Human Resources Director reviews and evaluates the Position Questionnaire and submits a recommendation to the City Manager for approval or denial. A timeline is strictly observed to protect the employee's appeal rights. On June 16, 2008, an employee in the Police Department was provided with "Request for Reclassification" form. On July 17, the employee submitted all of the required documents to the Human Resources Department. DISCUSSION/ANALYSIS: The classification of Administrative Analyst I performs various tasks. Some of these include: report writing, research on a subject related to the specific department, oversight of department or division budget(s), and any other high-level administrative task assigned by the director or supervisor. The Administrative Analyst I is an entry level position assigned to perform some of the tasks previously noted; the position requires at a minimum a Bachelor's degree. The incumbent Community Service Officer has been performing the duties which would typically be assigned to an Administrative Analyst. Ms. Gutierrez has been performing the duties in an excellent manner and will continue to allow the department to improve efficiency in its operation. It is not uncommon for police departments to employ analysts at various levels. The reason for this is that tasks that would typically be assigned to a sworn officer (research, budget oversight, report writing) can be assigned to the analyst employee. Given the various tasks and responsibilities that occur within the Colton Police Department, it has now become necessary to reclassify the incumbent to the position of Administrative Analyst I. One of the primary areas of responsibility for Ms. Gutierrez will be overseeing the entire PAL program. Pending Council approval, the employee's reclassification will be effective on August 6, 2008. Current Current Proposed Proposed Monthly Salary Department Classification Salary Range Classification Range Police Community $3,001 - $3,647 Administrative $3,980 - $4,839 Service Officer Analyst Pending Council approval, the employee's reclassification will be effective on August 6, 2008.