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ITEM #9 <br />CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF SEPTEMBER 16, 2008 <br />TO: Honorable Mayor and City Council <br />FROM: Jeannette Olko, Electric Utility General Manager <br />SUBJECT: Waive Formal Bidding Requirement Per Municipal Code 3.08.140(b)(e), and <br />Approve Sole -Source Purchase of Itron Meters for the Electric Utility to <br />Itron, C/O McAvoy & Markham Engineering and Sales Company, Inc., in <br />the Estimated Amount Not -To -Exceed $150,000.00 <br />DATE: September 8, 2008 <br />BACKGROUND: <br />The Electric Utility uses electronic receiving and transmission (ERT) meters for collecting usage data <br />from utility customers. ERT meters are primarily used on accounts where it is difficult for our personnel <br />to access the meter on the customer's property, but are also being installed as older meters are replaced as <br />part of our standardization program. On June 1, 1999 the City Council approved the standardization of the <br />Itron meter reading system. <br />Electric meters are purchased into <br />DISCUSSION/ANALYSIS: <br />The City of Colton standardized its meter reading system to Itron in 1999. Currently, the Utility has a <br />requirement for meters to be utilized by residential, commercial and industrial customers. The meters will <br />be used for both new services and also to replace old, malfunctioning meters in the field. <br />McAvoy & Markham Engineering and Sales Co., Inc. is the only distributor authorized to sell Itron <br />products in Southern California. Staff has estimated the quantity of residential and commercial meters <br />which will be needed for the 08/09 Fiscal Year, and obtained a quotation from this vendor to supply the <br />estimated quantities as follows: <br />Meter Form <br />Description <br />Catalog <br />Estimated <br />Unit Price <br />Extended <br />Number <br />Quantity <br />Price <br />FM2S,CL200 <br />Centron CISR with single <br />C95-0509 <br />2,000 <br />$54.95 <br />$109,900.00 <br />high power ERT <br />FM16S <br />Centron CPISRI high power <br />C95-0510 <br />60 <br />199.00 <br />11,940.00 <br />ERT <br />FM9S <br />Centron CPISR3 high power <br />C95-0508 <br />12 <br />289.00 <br />3,468.00 <br />ERT with demand <br />FM16S <br />Centron CPISR3 high power <br />C95-050 <br />20 <br />289.00 <br />5,780.00 <br />ERT, with demand <br />FM9S <br />Sentinel SS4S2L TOU <br />C95-2000 <br />10 <br />481.00 <br />4,800.00 <br />management level 2, with <br />