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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF OCTOBER 7, 2008 TO: Honorable Mayor and City Council FROM: Tom Hendrix, Fire Chief ITEM #7 SUBJECT: Consider Acceptance of a FEMA 2007 Emergency Management Program Grant (EMPG) and Adopt a Resolution Amending the Budget for Fiscal Year Commencing July 1, 2008 and Ending June 30, 2009 DATE: ber 22, 2008 BACKGROUND: In order to assist state and local governments in planning for and coordinating emergency response to natural, technological, biological, chemical, nuclear, or conflict - based emergencies, the Federal Emergency Management Agency (FEMA) provides financial assistance through the Emergency Management Planning Grant (EMPG). This Grant has been in existence for many years and was previously titled Emergency Management Assistance Grant (EMA). EMPG funding is awarded to each state, which in turn directs the funds to individual counties for distribution to cities and districts. DISCUSSION/ANALYSIS: In California, Standard Emergency Management System (SEMS) and the National Incident Management System (NIMS) regulations require each county to form an Operational Area (OA), which represents participating cities and districts. The Operational Area coordinates planning, training and response to emergencies on a countywide basis, and the operating policies and procedures are determined by the Operational Area member jurisdictions. The Operational Area member jurisdictions have determined that in order to be eligible for EMPG funds, each jurisdiction must meet the following criteria: ➢ Be a signatory to the OA Agreement ➢ Designate an Emergency Program Manager ➢ Attend three of four OACC meetings each year ➢ Conduct or participate in an annual exercise using SEMS/NIMS ➢ Ensure the jurisdiction's Emergency Operations Plan is updated and includes a letter of Promulgation, Terrorism Annex, and a copy of letter of approval from State OES ➢ Matching funds in either hard or soft expenditures in Emergency Management Planning The City meets these requirements and has received a check for the Federal Fiscal Year 2007 EMPG in the amount of $7,926.00.