(3)AR 110408 Change Order/Fire Station Remodel Project

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMER 4, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: Tom Hendrix, Fire Chief SUBJECT: Consider Approval of Change Order Number 2 for the Fire Station Number 1 Remodel Project and Approve and Adopt a Resolution Increasing the CIP Budget in the Amount of $71,935 DATE: October 28, 2008 ITEM #3 BACKGROUND: Fire Station 211 (Station Number 1), was built in 1937 to house the City's volunteer fire department personnel, which consisted of two paid drivers and volunteers who responded to the station when called for fires. In spite of growth in both the City and Fire Department, there have not been any significant renovations, expansions, or improvements to basic infrastructure such as water/gas lines and electric service since the station was constructed. Additionally, due to budget constraints for many years, the station is in a deteriorated condition. On November 1, 2005, Council authorized amending the Capital Improvement Program (CIP) to include the Fire Station Number 1 Remodel Project. On March 7, 2006 the CIP was amended again to identify this project to have a Phase I and Phase II. On June 6, 2006, the Council approved award of a professional services agreement to Kwang Cook and Associates for construction drawings for the approved project. After a formal bid process was conducted, the Council awarded a construction contract to Hinkley and Associates, Inc. in the amount of $912,000 on December 4, 2007. On May 20, 2008, the Council Approved Change Order number 1 in the amount of $236,853. DISCUSSION/ANALYSIS: The contract scope of work includes the addition of new living quarters for on duty firefighters, a lobby, expanded administrative offices, complete new HVAC system; complete rewiring of the entire station and new sewer system. The project includes a combination of new construction and remodeling/modernizing of the original 71 year old building. As of this date the project is on schedule. After the project started, it became apparent that there was going to be a need for a change order to the original contract. First, plans for a decontamination room used by fire personnel to decontaminate paramedic equipment and wash personal protective equipment was not completed in time to be included in the original bid specifications. Additional changes/additions are the result of numerous factors, including: technical areas such as electrical, HVAC, and plumbing, unforeseen complications inherent in a remodel, design changes to meet the specific needs of a fire station occupied 24 hours a day, and repair and upgrades necessary due to the age of the building, which were not included in the original project. Funding for this change order is available in existing Fire Department Capital Improvement Account 100-6090-6091-3890.