(7)AR 110408 Veteran's Park Equipment

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ITEM #7 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF NOVEMBER 4,2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARITZA TAPIR, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AWARD THE PURCHASE OF THE PLAY EQUIPMENT AND THE SPLASH POND EQUIPMENT FOR THE VETERANS PARK SPORTS COMPLEX PROJECT TO MIRACLE PLAYGROUND SALES FOR AN AMOUNT OF $135,468.76. DATE: October 27, 2008 BACKGROUND: The Veterans Park Sports complex Project is part of the Fiscal Year 2008/2009 Capital Improvement Program (CIP). This project will include the modernization of three baseball/softball fields. These fields will have the following amenities: new lighting, seating, sunken dugouts, backstops and outfield fencing. The park's open space will be provided the following amenities: two small play structures, a picnic area, a splash pond, horseshoe pits, basketball courts, miniature soccer fields, handball courts and renovation of the existing concession building. DISCUSSION/ANALYSIS: Formal bids for the playground equipment and splash pond were received on September 15, 2008. The lowest responsive and responsible bidder was Miracle Playground Sales; the bid amounts were $59,343.56 for the play equipment, and $76,125.20 for the splash pond. No other bids were received. Fabrication and delivery of the play equipment will take approximately six weeks, and will be delivered to the project site. Fabrication and delivery for the splash pond will take approximately 10 weeks, and will be delivered to the project site. Once delivered installation for the building will be required. Formal bidding for installation of the equipment has already been advertised, and staff will receive bid results on October 29, 2008. Staff requests authorization to award and purchase the play equipment and splash pond identified in Exhibit "A" and "B" for the Veterans Park Sports Complex Project. FINANCIAL IMPACT: Funds for this project are held by trustee and reimbursement will be requested immediately upon disbursement for the purchase of play equipment.