AR 021709 follow-up prior public comment

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from approximately 6:00 p.m. to 10:56 p.m. and again on Saturday February 7th from approximately noon to 4:56 p.m. DISCUSSION/ANALYSIS: HOW CITY MEETINGS ARE RECORDED Before discussing the investigation conducted by the City Attorney and staff, it is important to understand how and in what manner City Council meetings are recorded.' When a City Council meeting is being broadcast, the City make 2 separate copies of the meeting at the same time. One copy is a DVD copy that is used as a backup. It is this DVD copy that is used to respond to any member of the public who makes a request for a copy of the meeting under the Public Records Act. The City Clerk maintains a DVD copy as the official City record, and the IT staff maintains a copy as well. There has been no allegation that this DVD has been edited or impacted in any way. The second copy being made is a "digital" copy that is made on the City's hard drive. It is this digital copy that is re -broadcast on Channel 3, and it is this version that Mr. Grossich alleges was edited. We should point out a slight discrepancy in the information the City Attorney previously provided to Mr. Grossich and to the newspapers, which discrepancy was caused by a miscommunication for which we apologize. The discrepancy does not impact the investigation or Mr. Grossich's allegations in any way, but we would like to clarify it in any event. We had previously indicated that a DVD copy is sent to the City's outside consultant, who makes it available as a web "stream" on the City's website. However, in actuality, a 3`" "copy" of the meeting is transmitted simultaneously (via an mpeg file) with an approximate thirty (30) second delay to the City's outside consultant, who then streams that version live (with the slight delay) on the City's website. The consultant also captures a copy, and it is that copy that it uses to segment the meeting into the various agenda topics for subsequent streaming 24/7 on the City's website. That is, if you go onto the City's website to stream a prior meeting, you have the ability to select sections of the meeting to view, rather than having to watch the entire meeting or fast forward through sections. The consultant uses the copy it captures to create those segmented web stream versions. The web stream version is available 24 hours per day, 7 days per week, other than when another live broadcast is being recorded. As with the DVD copy, there has been no allegation that the web stream version of the meeting has been edited or impacted in any way. INVESTIGATION - THE NIGHT OF THE FEBRUARY 3RD COUNCIL MEETING As you know, Mr. Grossich first raised his concern during the public comment portion of the February 3`d Council meeting. During that meeting, the City Attorney and Finance Director (who oversees the IT Department, which is responsible for the meeting broadcasts) went downstairs to the City's broadcast room to investigate the nature of Mr. Grossich's concerns. They made contact with Mr. Patience Fuzane, the City's Video Production Specialist. Mr. Fuzane is responsible for recording and operating the cameras for all City Council meetings, preparing the 'This recording process began in 2006, when the City purchased and implemented the new system. Before that, the City recorded only on VHS tape. 2 ORANGE\DDERLETH\5443 S .6