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ITEM #12 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF April 7, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BOB MILLER, CHIEF OF POLICE SUBJECT: APPROVAL FOR THE PURCHASE OF 4 DODGE CHARGER POLICE VEHICLES AND RELATED EQUIPMENT DATE: March 17, 2009 BACKGROUND: The Department currently has five marked Ford Crown Victoria Police vehicles that have between 70,000 to 95,000 miles, and will be due to be removed from service within the next year. As those vehicles are removed from service, for safety reasons, they will need to be replaced to maintain the current level of the fleet for patrol enforcement. DISCUSSION / ANALYSIS: The Police Department currently has $114,000 in its vehicle purchase accounts. Although the police vehicles that are set to go out of service are Ford Crown Victoria's, discussions with patrol personnel have led to the determination that the Dodge Charger is better suited for our purposes. The purchase of the Dodge vehicles creates an additional $1,890.19 per vehicle and for equipment, to transition from the outgoing Ford vehicles to the incoming Dodge (different rear seat configuration, transport partition, radio console, etc.) The Police Department has located a current contract, by Alameda County, completed through the formal bidding process that allows for other municipalities to make purchases under its award. Pursuant to the City of Colton Municipal Code 3.08.140 C: Competitive Bidding Already Completed. When the authorized contracting party determines that a competitive bid procedure has been conducted by another public agency and the price to the city is equal to or better than the price to that public agency. The County of Alameda has completed a formal bidding process and awarded its contract to McPeek's Dodge of Anaheim. The contract has allowances to for other municipalities to purchase vehicles under their competitive bid contract award. The purchase price for these vehicles under the Alameda County contract, through McPeek's Dodge of Anaheim, to purchase four 2009 Dodge Charger's totals $99,962.32. The additional equipment needed through our current vendor would total $7,560.76. FINANCIAL IMPACT: Currently there are funds budgeted in the 2008/2009 fiscal year for this purchase, $64,135.56 in account 100-6070-6079-4910 funded by the ARMC Contract and $50,000.00 in account 220- 6070-6089-4910 funded by the Vehicle Impound Traffic Enforcement Program Fund. The purchase of the new vehicles and equipment will not exceed those accounts.