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ITEM #6 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 21, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE EXECUTION OF A DELEGATE AGENCY AGREEMENT WITH THE COUNTY OF SAN BERNARDINO FOR FISCAL YEARS 2009-2010, 2010-2011, and 2011-2012. DATE: April 13, 2009 BACKGROUND: On June 2, 2008, Council authorized execution of a Three Year Cooperation Agreement for fiscal years 2009-2010, 2010-2011 and 2011-2012; this agreement was entered into between the City of Colton and the San Bernardino County Department of Economic Community Development (ECD). The purpose of the agreement was to continue Colton's participation in the County's Consolidated Submission of the HUD Housing and Community Development Grant programs (Consolidated Plan). The Three Year Cooperation Agreement, extended the City's participation with the County in the following federal programs: CDBG, HOME, and ESG. Colton is one of twelve cities which have cooperative agreements with ECD. DISCUSSION/ANALYSIS: In addition, to the Three Year Cooperation Agreement all participating cities with the County must also enter into a Delegate Agency Agreement. The Three Year Cooperation Agreement allows the City to participate in the Urban County CDBG County Program as a joint applicant, whereas the Delegate Agency Agreement authorizes the County to implement the provisions of the Three Year Cooperation Agreement while carrying out CDBG activities approved by the County for the City. The Delegate Agency Agreement identifies the proper procedures City must abide by for development of approved CDBG Projects, identifying approval steps needed to move a project through the needed administrative approvals to ensure reimbursement. Staff recommends approval of the Delegate Agency Agreement, attached as Exhibit A. FINANCIAL IMPACT: The County has requested that four (4) executed agreements be returned to continue participation with the County in the CDBG Program. It is estimated that the City will receive approximately $418,654 in CDBG funds for fiscal year 2009-2010. ENVIRONMENTAL IMPACT: This action will not have any environmental impacts, however all CDBG funded projects require compliance with Federal and State environmental procedures prior to implementation. CONFLICT OF INTEREST — Gift Disclosure Requirements None.