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DISCUSSION/ANALYSIS: <br />The Electric Utility desires to continue with the Evaporative Cooler Program and purchase 200 each of <br />the Bonaire/Vail portable evaporative cooler at $216.91 per unit, and 200 plastic buckets at a cost of <br />$3.50each, sales tax included, from The Home Depot, Inc. In addition to the portable evaporate coolers, <br />The Electric Utility desires to purchase 100 each 20" box fans to provide to qualified customers as part of <br />the program. The coolers will cost $16.34 each, including sales tax. The delivery charges will be an <br />additional $158.00, for a total purchase price of $45,873.69. <br />Colton Municipal Code, Title 3, Chapter 3.08.140, Section (b) allows for the competitive bidding <br />requirement, either formal or informal, to be waived for non-public projects, when there is no competitive <br />market. Specifically, Section (b) states, "When the City Council determines, in accordance with <br />applicable law, that a competitive market does not exist and that no competitive advantage will be gained <br />by the public bidding process". In addition, Municipal Code 3.08.140 Section (e) also states in part, <br />"When the City Manager determines that it is in the best interest of the City and its administrative <br />operations to dispense with public bidding for non-public projects under this chapter." Staff confirmed <br />through the manufacturer, that we cannot purchase these units elsewhere. The manufacturer distributes its <br />products exclusively through The Home Depot, Inc. <br />FINANCIAL IMPACT: <br />Funds are budgeted, and available, in the Electric Utility Public Benefit/Residential Account Number <br />520-8000-8035-2350-0923-000 for FY 08/09. <br />Budget <br />Year -to -Date <br />Expenditures <br />Open Encumbrances <br />Available Funds <br />$481,254.00 <br />$434,025.06 <br />$0.00 <br />$47,228.94 <br />ENVIRONMENTAL IMPACT: <br />None <br />CONFLICT OF INTEREST: <br />(Exact Company Name) The Home Depot, Inc.. <br />President: (Name & Title) Frances S. Blake, Chairman and CEO <br />Contact: (Name) Tatiana Sisikin, Contract Services, San Bernardino Store # 0610 <br />RECOMMENDATION: <br />Staff recommends Council approve a Sole Source Purchase of Portable Evaporative Coolers, Fans and <br />Supplies from The Home Depot, Inc., in the Amount of $45,873.69, in Accordance with Colton <br />Municipal Code, Title 3, Chapter 3.08.140, Sections (b) and (e) <br />Report Prepared by: Rebecca Gallegos, Executive Assistant and <br />Gerald Katz, Senior Energy Services Specialist <br />REVIEW TEA ONLY <br />City Attorney: Finance Director: <br />City Manager: OTHER: <br />