(8)AR 060209 Criterion Automation

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award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than twenty-five thousand dollars ($25,000) to the individual entity in any given fiscal year. Therefore, Council action is needed for these contracts. In addition, CMC Section 3.08.140 provides that the City Manager, for contracts up to $100,000, may dispense with public bidding for Professional Services Agreements when it is in the best interests of the City and its administrative operations. Criterion Automation is very familiar with the process control hardware and interface of the City's SCADA Systems and has been working with the Department in prior fiscal years to upgrade and repair the system on an as -needed basis. Therefore, City staff respectfully requests that the Colton Utility Authority authorize the City Manager to amend the existing agreement with Criterion Automation for an additional $20,000 resulting in a total agreement amount not -to -exceed $55,000 and to extend the term of the agreement through June 30, 2010. The aggregate of contracts awarded to Criterion Automation for both contracts would be $99,550. FINANCIAL IMPACT: Funds are available for this project. The Account Number to be used is 522-8200-8200-2350- 0000-000. Sufficient funds are available with unencumbered funds in the amount of $235,104. Budget Year -To -Date Expenditures Open Encumbrances Available Funds $1,388,391 $727,811 $425,476 $235,104 ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST – Gift Disclosure Requirements Exact Business Name: Criterion Automation, Inc. President or Equal: Chris Carda, President Contact: Chris Carda RECOMMENDATION: Staff recommends that the City Council amend the existing contract with Criterion Automation to add additional funds in an amount not -to -exceed $20,000 and to extend the term of the agreement through June 30, 2010 for additional SCADA installation/upgrades. That the Colton Utility Authority Board review, ratify and to the extent necessary, direct that the City Council take the above action(s). Prepared by: Eva Elias, Sr. Utilities Financial Analyst REVIEW TEAM ONLY City Attorney: a Finance Director: —w City Manager v OTHER: