(9)AR 061609 Agreement Fairview Ford

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ITEM #9 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF JUNE 16, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE AWARD TO PURCHASE TWO CNG PASSENGER VANS TO FAIRVIEW FORD IN THE AMOUNT NOT TO EXCEED $87,004.46 DATE: June 8, 2009 BACKGROUND: The City receives a share of Assembly Bill 2766 Subvention Fund Revenues that are managed by the South Coast Air Quality Management District. These funds represent fee revenues collected pursuant to AB 2766 by the Department of Motor Vehicles (DMV). These funds are sent to the Cities as long as the City commits to spend the revenue to reduce air pollution from mobile sources and to deposit these revenues in a separate air quality improvement fund. The Public Works Department Building Maintenance Division, Parks Division, and Streets Division are requesting approval to replace two (2) passenger vans; 1) 1990 Dodge Van with the mileage at 115,502 and 2) 1986 Econoline Van with mileage at 139,893. These vans are showing considerable wear and are constantly in the Auto Shop for recurring problems. The Public Works Department is requesting to replace these vehicles with two dedicated Compress Natural Gas (CNG) Vans. These vans will provide the Public Works Department with dependable transportation and low emission levels. ANALYSIS/DISCUSSION: On April 7, 2009, the Public Works Department posted a Request for Bid for one CNG passenger van on the City's online bidding system, BidNet. Bid notifications were sent to 57 registered vendors on the BidNet System. An electronic Bid Opening was held at 2:00 p.m on February 27, 2009. Sealed (encrypted) bids were received from the following: 1. Villa Ford 2. Reynolds Buick 3. Fairview Ford 4. Fairway Ford 5. Crest Chevrolet $45,670.36 $58,864.25 $43,502.23 No Bid Response No Bid Response Upon review of the submitted bid documents, City staff found that Fairview Ford is the lowest