(10)AR 072109 SCADA - Laserfiche WebLink

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The Supervisory Control and Data Acquisition (SCADA) are used by both Water and Wastewater Divisions, but they are paid out of two different departmental funds; therefore, they are considered separate projects due to the SCADA supporting two different systems. On June 2, 2009 Council approved an amendment to the Wastewater Department's contract to Criterion Automation to add additional funds in an amount not -to -exceed $20,000. The Water Department is requesting a contract with Criterion Automation in an amount not -to -exceed $25,000 for the Water's SCADA System. The City's Purchasing Policy for Professional Services (CMC Section 3.08.070 (g)) states the City Manager shall not award a subsequent contract to the same individual or entity for the same or similar services, or amend, extend or renew such a contract, without City Council approval, when the award, amendment, extension or renewal will result in the City paying an aggregate amount of more than twenty-five thousand dollars ($25,000) to the individual entity in any given fiscal year. Therefore, Council action is needed for these contracts. In addition, CMC Section 3.08.140 provides that the City Manager, for contracts up to $100,000, may dispense with public bidding for Professional Services Agreements when it is in the best interests of the City and its administrative operations. Criterion Automation is very familiar with the process control hardware and interface of the City's SCADA Systems and has been working with the Department in prior fiscal years to upgrade and repair the system on an as -needed basis. Therefore, City staff respectfully requests that City Council ratify the City Manager's waiver of competitive bidding, and approve and award the Professional Services contract to Criterion Automation in an amount not -to -exceed $25,000 for the Water's on-going SCADA System retrofit/upgrade services. The aggregate amount awarded to Criterion Automation between water and wastewater would be $45,000. FINANCIAL IMPACT: Funds are available for this project. The Account Number to be used for the Water Division is 521- 8100-8101-2350-0000-000 with unencumbered funds in the amount of $218,750.00. Budget Year -To -Date Expenditures Open Encumbrances Available Funds $227,250 $0.00 $8,500 $218,750 ENVIRONMENTAL IMPACT: None CONFLICT OF INTEREST — Gift Disclosure Requirements Exact Business Name: Criterion Automation, Inc. President or Equal: Chris Carda, President Contact: Chris Carda RECOMMENDATION: Staff recommends that the City Council award the contract, IN THE FORM OF THE CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT, to Criterion Automation in an amount not -to -exceed $25,000 for the on-going Water SCADA System retrofit/upgrade services, with the total contracts aggregate amount not -to -exceed $45,000.