(14)AR 080409 Clean Street - Laserfiche WebLink

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ITEM #14 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF AUGUST 4, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA,; INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE AWARD OF MAINTENANCE AGREEMENT AMENDMENT NO.3 TO THE CLEAN STREET. DATE: JULY 23, 2009 BACKGROUND: Currently, street sweeping services are provided to all curbsides throughout the city twice a month; all routes sweep a street either on the Is' and 3'd week of the month or the 2nd and 4`i' week of the month. The only exceptions to this schedule are 1) our city's downtown area, swept daily, and 2) arterial streets, swept on a weekly schedule. On July 18, 2006, Council authorized the award of a maintenance agreement to Clean Street, in the amount of $198,900, for street sweeping services citywide. These services were formally bid, on June 13, 2006. The bid allowed for the term of the contract to be renewable for a total of four fiscal year terms upon the mutual agreement of the parties. Since Clean Street began servicing our streets in October 2006, staff noticed a significant increase in the amount of debris being removed from our city's curbsides. In addition, the street sweeping services provided by Clean Street are never delayed due to staffing conflicts or equipment breakdowns. On October 16, 2007, Council authorized award of the lst renewable amendment to Clean Street in the amount of $204,588.54; the compensation increase from the original contract reflects the increase reported by the Local Consumer Price Index (CPI). On October 7, 2008 Council authorized award of the 2nd renewable amendment to Clean Street in the amount of $215, 431.73; the compensation increase from the contract amount to reflect the 2008 CPI change of 5.3%. DISCUSSION/ANALYSIS: Clean Street is providing the services at a satisfactorily level, and is interested in renewing the agreement. Due to budget restraints, the City and Clean Street have agreed to renew the agreement without the CPI increase. Staff recommends awarding the attached amendment extending the term of the agreement through June 30, 2010 with the annual compensation awarded for the third term, fiscal year 2009/2010, totaling $215,431.73. FINANCIAL IMPACT: Funding for this service for fiscal year, 2009/2010 is budgeted in the Storm Water Division's professional services account: 722-6150-8215-2350. 7/10/03 City Clerk's Office Cb