(15)AR 080409 Water Engineering Services

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ITEM #15 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF AUGUST 4, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL, HONORABLE PRESIDENT AND BOARD MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS, BOB MILLER, CUA EXECUTIVE DIRECTOR SUBJECT: CITY & CUA: APPROVAL FOR CONTRACT AWARD TO KRIEGER & STEWART FOR PROFESSIONAL WASTEWATER ENGINEERING SERVICES ON AN AS NEEDED BASIS IN AN AMOUNT NOT -TO -EXCEED $25,000 AND AMEND THE EXISTING CONTRACT WITH KRIEGER & STEWART FOR AS -NEEDED WATER ENGINEERING SERVICES IN AN AMOUNT NOT—TO-EXCEED $20,000. DATE: JULY 22, 2009 BACKGROUND: The Wastewater Department provides wastewater collection and treatment services to approximately 18,000 customers. The system is comprised of over 500,000 feet of sewer lines and a wastewater facility capable of treating over 10 million gallons of wastewater. A variety of engineering support services are periodically needed to keep the City's Wastewater facilities operational and to insure reliable services to our customers are kept operational. The Water Utilities Division contracts with Krieger & Stewart on an as -needed -basis for miscellaneous engineering services for the City's Domestic Water System. The engineering services are used for emergencies and various projects for the water system. Krieger & Stewart was also the consultant for the City's 1998 Water Master Plan recommended improvements, which are intended to enable Colton to meet anticipated water requirements by 2010. DISCUSSION/ANALYSIS: During the current Fiscal Year Krieger and Stewart will be utilized for miscellaneous wastewater projects on an as -needed -basis for engineering design and support services. The Water Department will utilize Krieger & Stewart for emergency repairs to wells, boosters and hydraulic modeling of the distribution system. On March 17, 2009 Council Awarded a Professional Services Agreement for as -needed water engineering services in an amount not -to -exceed $20,000; the funds have been expended except for five thousand, five hundred sixty-nine dollars ($5,569), which will be rolled over into the new Fiscal Year 2009/2010. The professional engineering support services are used by both Wastewater and Water Divisions, but they are paid out of two different departmental funds; therefore, they are considered separate projects.