(5)AR 102009 Agreement/Pacific West

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ITEM #5 CITY OF COLTON AGENDA REPORT FOR THE CITY COUNCIL MEETING OF OCTOBER 20, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: MARITZA TAPIR, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF COLTON AND PACIFIC WEST MANAGEMENT FOR THE ACQUISITION OF REAL PROPERTY IN THE CITY OF COLTON FOR THE BARTON ROAD BRIDGE OVERHEAD PROJECT; ADOPT A RESOLUTION SETTING FORTH FINDINGS JUSTIFYING THE PURCHASE OF PROPETY FOR MORE THAN THE APPRAISED VALUE; AND DIRECT STAFF TO WORK WITH THE BARTON ROAD BRIDGE OVERHEAD PROJECT LEAD AGENCY (CITY OF GRAND TERRACE) TO COMPLETE THE PURCHASE OF ADDITIONAL PROPERTY. DATE: SEPTEMBER 28, 2009 BACKGROUND: The Barton Road Bridge is located between Interstate 215 and La Cadena Drive, and extends over the Union Pacific (UP) railroad tracks. The Barton Road Bridge is currently rated as "structurally deficient" by the California Department of Transportation (Caltrans) and in need of repairs or replacement. A joint approach to the Barton Road Bridge Replacement Project has been undertaken by the City of Colton and City of Grand Terrace since the physical location of the Barton Road Bridge straddles the city boundaries of both cities. On December 15, 1998, Colton City Council authorized execution of a cooperative funding agreement between the City of Colton and the City of Grand Terrace for the aforementioned project. The cities have jointly applied and been approved for Federal Bridge Replacement Program (HBRR) funds to replace the entire existing bridge structure; as identified in the cooperative agreement the remaining funds required for the project would be split equally between Colton and Grand Terrace. On November 4, 2008, Council action approved an amendment, Exhibit C, to this agreement updating the project's construction costs and local share. ANALYSIS/DISCUSSION: The cooperative agreement identifies Grand Terrace as the lead agency for the design and right-of- way acquisition (ROW) phases for this project, and Colton as the lead agency for the construction phase of the project. At this time the project has completed its preliminary engineering and design phase. Currently, the project is in its right-of-way (ROW) phase. Additional land acquisition is required to build the designed replacement bridge. The City of Grand Terrace retained a consultant, Epic Land Solutions, to complete appraisals for parcels in Colton and Grand Terrace from which land acquisition will be necessary. The land appraisals and anticipated