(11)AR 110309 Amendment to Agreement/Jones & Mayer

Browse Search

Jones & Mayer Contract Amendment November 3, 2009 Council Agenda Report Page 2 of 3 Section E of Chapter 3.08.140 (Exceptions to competitive bidding—Non-public projects) of the Colton Municipal Code states: "In addition to the situations described in Sections 3.08.060 through 3.08.080, competitive bidding, either formal or informal, is not required for non-public projects in the situations provided for in this section. Under such conditions, any alternative procedure, including no bidding, may be used with the city manager's approval." Section E continues to say: "E. Purpose of Bidding is Otherwise Accomplished. When the city manager determines that it is in the best interest of the city and its administrative operations to dispense with public bidding for non-public projects under this chapter. Prior city council concurrence with the city manager's determination shall be required for non-public project purchases over one hundred thousand dollars." In this case, it's in the City's best interest to keep using Jones Mayer for this appeal because they're already familiar with the background of the case. Going back out to bid for these services would cause additional cost and pose severe time restraints to the City in ensuring a timely appeal before the City Council FINANCIAL IMPACT: The total cost of this contract through the appeal to the City Council is estimated to be approximately $23,500. These costs include the roughly $19,500 that were required to support the hearing through the Planning Commission. Staff is recommending a 15% contingency be authorized for this effort in the event that actions related to the appeal to the City Council exceed the current estimate. This will provide the City Manager contract authority to $27,025. These activities are in FY09/10 Development Services budget (Acct. 100-6300-6301-2350). Developnw t Services Budget 20M MO Fiscal Year FY Budget Amount MR Proposed 9HO Revised Comments 2350 Professional Services S 425,000 S 300,000 Duane Morita S 75,000 $ 60,000 Environmental Review / Planning Assistance tlogle Ireland S 50,000 $ 50,000 Complete Housing, Land Use, Circulation glee Montgomery S 30.000 S 40,000 CUP Revocations Development Code update S 50,000 $ 20,000 Development Code update Gerayn Skap* $ 15,000 $ 25,000 Colon v Rialto (Super Wsknart) 88K $ 20,000 $ 20,000 Receptionist (Contract) S 35,000 $ 35,000 Contract labor General Plan Update S 150,000 S 50,000 Conservation & Open Space updates FY Budget Amount YTD Expenditure Open Available Balance Encumbrances 08/09 $156,731.46 09/10 $300,000.00 $32,654.48 $175,910.55 $248,166.43 Total $456,731.46